School Committee - January 22, 2025
School Committee, 1/22/25 - Meeting Summary
Date: 1/22/2025
Type: School Committee
Generated: September 13, 2025 at 05:56 PM
AI Model: Perplexity
1) Meeting Metadata
- Date: January 22, 2025
- Time and Location: Not specifically stated; presumed to be a School Committee meeting held in the usual district venue.
- Committee Members Present: Avi, Alan, Julie (chair), Jeremy, Georgeann (may be alternately named Julie in transcript), Adam, Dan, Shauna.
- Other Participants: STA Co-president Rebecca Fuller, Superintendent Dr. Jocelyn, Christine Keenan (HS MCAS update), Liz Dickinson (reading public letter), public commenters including parents and staff.
- Meeting Adjourned: With unanimous consent; no executive session held.
2) Agenda Overview
- Public Comments
- Correspondence Review
- Superintendent Updates: ELA Curriculum Selection, Kindergarten Registration, MLK Jr. Day, International Day Plans
- Elementary Master Plan Update
- High School MCAS Competency Determination Update
- School Calendar Discussion and Votes
- Capital Budget Prioritization Update
- FY 26 Operating Budget Update and Budget Transparency Motions
- Routine Approvals (field trips, minutes)
3) Major Discussions with Committee Member Positions
| Topic | Avi | Alan | Julie (Chair) | Jeremy | Georgeann (Julie) | Adam | Dan | Shauna |
|---|---|---|---|---|---|---|---|---|
| Public Comments (Gender, Religious Holidays, SPED concerns) | Expressed support for calendar inclusivity, no direct comment on gender diversity | Not specifically noted | Facilitated discussions, noted context | Asked procedural/policy questions | Not specified | Not specified | Not specified | Not specified |
| ELA Curriculum (CKLA recommendation) | Strong support; asked about costs and metrics | Strong support; asked for cost comparisons | Supported presentation | Strong support | Not specified | Strong support | Not specified | Not specified |
| Elementary Master Plan | Supported data-driven planning | Supported facility study and planning | Managed presentation | Not specified | Presented/update role | Supported long term planning emphasis | Not specified | Not specified |
| MCAS Competency Determination | Supported clear alignment with state standards | Clarified definitions of equivalence | Not specifically noted | Asked clarification questions | Not specified | Asked clarification about equivalent courses | Not specified | Not specified |
| School Calendar Discussion: | Favored reinstating Rosh Hashanah Day 2 based on absence data and precedent; emphasized data-driven decisions | Supported Rosh Hashanah Day 2 inclusion due to absence data; concerned about staff panic button funding | Chaired discussion; approved approach to submit multiple options to STA; favored calendar reflecting teacher preferences | Opposed adding Rosh Hashanah Day 2; involved in holiday naming debate; moved budget transparency motions | Not specifically noted | Supported sending multiple calendar options to STA; advocated for budget transparency | Opposed Rosh Hashanah Day 2 inclusion; favored traditional calendar options | Opposed calendar options adding Rosh Hashanah Day 2 |
| Holiday Naming Debate (Indigenous Peoples’ Day/Federal Holiday) | Opposed renaming to “Federal Holiday” | Opposed friendly amendment | Facilitated debate | Supported renaming to “Federal Holiday” | Not specified | Neutral/Not specified | Supported renaming | Supported renaming |
| Capital Budget Prioritization | Voted yes on prioritization; noted administrative coordination | Voted yes; expressed concern over staff panic button funding; seconded prioritization vote | Provided capital budget prioritization update | Voted yes; supported budget motions | Provided presentation and updates | Voted yes; emphasized long-term financial planning | Voted yes | Voted yes |
| FY 26 Operating Budget and Transparency Motions | Supported early availability of budget materials; voted yes on motions | Supported motion to show complete budget cuts and needs; clarified spending categories; voted yes | Provided budget update; voted yes | Originated motions improving material timing and transparency; voted yes | Not specifically noted | Supported budget transparency motions; voted yes | Voted yes on motions and budget | Voted yes |
4) Votes
-
School Calendar Votes:
- Calendar 2 (half-day before Thanksgiving, Rosh Hashanah day two off, January 2 off) — Passed 4-3
- For: Alan, Adam, Avi, Chair (Julie)
- Against: Dan, Jeremy, Shauna
- Calendar 2.5 (full day off before Thanksgiving) — Failed 2-5
- For: Adam, Chair
- Against: Dan, Jeremy, Shauna, Alan, Avi
- Option 1 (half-day before Thanksgiving, January 2 off, no Rosh Hashanah day two off) — Failed 3-4
- For: Dan, Jeremy, Adam
- Against: Others
- Deluxe/“All embracing” calendar with Rosh Hashanah day two, January 2, half-day before Thanksgiving, ending June 17 — Passed 4-3
- For: Alan, Adam, Avi, Chair
- Against: Dan, Jeremy, Shauna
- Calendar 2 (half-day before Thanksgiving, Rosh Hashanah day two off, January 2 off) — Passed 4-3
-
Capital Budget Prioritization: Unanimous approval (Adam, Alan, Jeremy, Dan, Avi, Shauna, Chair).
-
FY 26 Budget Motions for Transparency and Material Timing: Both unanimously approved.
-
Routine votes (field trips, minutes): Approved without opposition.
5) Presentations
-
Superintendent Dr. Jocelyn et al.:
- Detailed ELA curriculum selection process and recommendation of CKLA after pilot studies.
- Kindergarten registration update, MLK Jr. Day celebrations, International Day plans.
-
Elementary Master Plan:
- Flansburg Architects’ report on school facilities; master plan committee formation scheduled to meet March 4, 2025.
-
High School MCAS Competency Determination:
- Christine Keenan outlined draft local graduation competency aligned with state standards, with opportunities for course equivalence.
-
Calendar Subcommittee (Avi & Alan):
- Absence data by religious holidays and proposals for calendar options.
-
STA Co-president Rebecca Fuller:
- Shared teacher and student survey data about calendar preferences.
-
Capital Budget Prioritization:
- Julie provided rankings and highlighted the increased budget needs, notably for elementary master plan construction and special education transportation.
6) Action Items
-
School calendar options 2 and deluxe calendar to be sent to STA for consideration.
-
February 26, 2025, scheduled vote on MCAS competency determination by committee.
-
February 12, 2025, public hearing and line item budget presentation.
-
Continued work with principals and administration refining enrollment and scheduling for budget.
-
Capital budget safety evaluation for staff panic buttons ($20,000) to be prioritized.
-
Budget materials to be distributed by 9 AM on Monday before meetings for adequate review time (per motion).
-
Budget presentations to clearly delineate “nice to have” versus cuts (per motion).
7) Deferred Items
-
No Statement of Interest submission to MSBA for elementary master plan this cycle.
-
Further discussion on kindergarten fees, cybersecurity, Title IX rulings postponed or ongoing.
-
Final decisions on budget and fees scheduled for March 5, 2025.
8) Appendices
-
Public comments included written letters and spoken remarks opposing gender diversity instruction and supporting religious holiday inclusion.
-
Correspondence log included 35 pieces covering various community concerns.
-
Detailed voting records and key quotes:
-
Chair: “I’m a yes, because I think it’s, let’s let the teachers think about it.”
-
On panic buttons: “The police chief has strongly endorsed and advocated for [the safety study].”
-
Jeremy on budget materials: “I would like a motion that we receive the budget materials by Monday, 9 AM, so we have a few days to review.”
-
Alan on transparency: “The taxpayers deserve to see what is legally required, contractually obligated, what the superintendent believes is essential, and what could be cut.”
-
-
Committee member attendance and participation documented per agenda elements.
Document Metadata
- Original Transcript Length: 137,759 characters
- Summary Word Count: 1,172 words
- Compression Ratio: 15.9:1
- Transcript File:
School-Committee_1-22-2025_e45df5b8.wav
Transcript and Video
Good evening and welcome everyone to the January 22nd, 2025 meeting of this open meeting is being conducted remotely, consisted with an act relative to extending certain COVID-19 measures adopted during the state of emergency signed into law on June 16th, 2021 as amended and extended through March of 2025. These provisions allow public bodies to meet remotely as long as reasonable public access is afforded so the public can follow along with the deliberations of the meeting. For this meeting, the school committee, we're convening by Zoom and members of the public have been provided with access information so they can follow the meeting remotely.
As I said before, if you could turn your camera on when you speak, we would greatly appreciate that. And if you don't have your first and last name on your Zoom picture, could you please do that so we can make an accurate record?
So our first item on the agenda are public comments.
And I'm just going to, I know you guys, a lot of you came in, so I'm just going to go by what's at the top of my screen, okay? And Adam will keep the time. Okay, Casey McLaughlin.
Can you hear me? Yes. Great.
I will never forget sitting in the East Elementary Library in May of 2022, previewing the fifth grade puberty video, which discussed the hormonal changes of bodies with penises versus bodies with vaginas.
There were clear biological differences between the penis people and the vagina people, but no one was allowed to refer to them as boys or girls. I, of course, stood up and called it out and predictably got shouted down by angry parents in their N95s. But fast forward to 2025, and it turns out I was right. There are only two genders.
And now all we need to do is get in line with reality like we used to. The president's executive order signed into law on Monday makes clear there no such thing as gender separate from sex. However, Section 3, Part B states federally funded agencies shall enforce laws governing sex-based rights protections and accommodations to protect boys and girls as biologically distinct sexes. Section 4D states agencies shall ensure that intimate spaces like bathrooms and locker rooms are sex designated, not based on gender identity.
And Section 3D states federal funds shall not be used to promote gender ideology.
Therefore, Sharon Public School staff needs to stop teaching this gender nonsense as scientific fact. Efforts to eradicate the biological reality of sex hurts girls the most because it really deprives them of their dignity, privacy, safety, and well-being.
This cultist, or let's say spiritual, slant on the health curriculum needs to be completely rewritten, starting with the fourth grade puberty video. Kindergarten morning meetings need to stop pushing sexual identities as an exciting option of self-discovery, and no one shall be compelled to use preferred pronouns under any circumstances.
SPS policy needs to reflect that, or else I fear, and we all should, that non-compliance will result in the withholding of federal funds. I, along with many other parents...
Okay, finish your sentence.
Yep, finishing my sentence.
I, along with many other parents in the district, can't wait for this to be immediately implemented.
Thank you, Julie. Okay, thank you, Casey. Okay, Jay O'Brien, you are up next.
Did I get you? Okay. Good evening.
I hope everyone had a great MAGA Monday, sounds like Casey did, and MLK Jr. Day. It's no coincidence that the second inauguration of President Trump fell on MLK Jr. Day. MLK Jr. was pro-American, and if he were alive, he would have voted for President Trump. I'll talk more about ending DEI and Sharon Public Schools in February.
As we saw Monday, and Casey alluded to, President Trump issued an executive order to defend women and children from gender cult ideology, extremism, and restoring biological truth. There is a bathroom at Cottage Elementary School where my six- and eight-year-old daughters go to school that reads all gender.
If you can see this. We want that sign taken down with a less ambiguous one replaced with this, which shows a male, female, and just the handicap sign to better reflect biological truth. If my tax dollars can pay for a new library and a new high school, surely we can afford new signs at the elementary schools.
The superintendent has yet to respond to me via email to tell me who decided to put the bathroom in, only that it was decided on a couple of years ago and that no child has used it. Hold on, baby. I did not vote for that, nor was I as a parent of daughters made aware of it. I only stumbled upon it during parent-teacher conference as it's mere steps from my kids' classroom.
Additionally, the only flag that should ever be on school grounds is the all-inclusive American- babies, sorry, sorry about that, is the all-inclusive American flag.
Sorry, parents, we've gotten rid of critical race theory, masks are never going to return, and BLM seems dead and gone because white liberals can't find another black victim to siphon funds from for their political gain. Dads with young elementary school kids, especially daughters, please help me and other parents by emailing the superintendent to make these same demands. We love everybody and we're not trying to hurt people, but I will protect my elementary school kids. If they were in middle school or high school, I might feel differently.
Thank you, MAGA, and God bless.
Thank you.
Thank you, Jay.
Okay, up next I have Ahmed Mohammed.
Hi, Judy. Good evening.
You guys hear me? Okay. Thanks for giving me the opportunity to speak.
I would like to discuss this school calendar.
Sharon is a very diverse community and with multi-faith, multi-culture, and it is essential to take diversity into the school calendar to ensure that we are inclusive and don't favor one group over the other.
I understand that it may be not feasible to close school for every group's holiday, but it's important to strive balance and representation.
And also, I hope the students should be able to enjoy their religious and culture holiday without worrying about exams or school work, and the school will have to find a way to implement this balance.
Thank you. Thank you very much, Ahmed.
Judy Crosby.
Thanks, Julie. I wanted to discuss a decision that was apparently made by this administration within the past 10-ish days to not invite Jessica Murphy, our incredibly talented director of student services, to return next year. Jessica has been with the district for a pretty extended time. I want to say we're on year six, perhaps, at the moment. Maybe even year six. She's nodding. I'm right. Year six.
And I've worked with Jessica in a number of capacities as a parent of students receiving SPED, you know, including in a grievance situation which was handled with tremendous professionalism.
I've worked with her as a member of CPAC. And importantly, I have worked as an advocate when I was not serving on school committee for families of children receiving services.
And I've seen our SPED directors in this district since 2004.
If you are making Jessica the fall girl for the poor budget choices made by this administration and this school committee, you need to rethink.
This decision is going to cost you a lot of money. Finding somebody with Jessica's deep experience and commitment is not going to happen.
And importantly, the issues that SPED has faced over the past year or two, particularly, have been exacerbated by this school committee spending all its money on a contract with the teachers, leaving none to pay their instructional assistants a living wage. So your instructional assistants are having huge turnover, and they're being pulled to provide substitute services because you didn't properly budget for subs. So SPED families have rightly called out that their children are not getting the services they're supposed to have. None of that's Jessica's fault. She can't magic money into existence.
This is a shameful decision and should be reversed.
Thank you.
Julie, you're muted. Sorry. Hi, Julie Pulaski.
You're good. Thank you. My name is Julie Pulaski and I'm an English teacher at Sharon High School.
As a teacher, instructional assistants are essential to do my job. They ensure students receive the education they deserve and they help guarantee appropriate learning environments for all students in the classroom and they are the essential support for some of our most vulnerable learners.
Unfortunately, I have seen talented IAs leave Sharon Public Schools time and time again. While there are many concerning reasons that factor into these decisions, a main one is the shockingly low pay that Sharon offers IAs. If you look at the numbers, it tells a clear story as to why Sharon is having a hard time hiring and retaining IAs. For example, if you look at the 2023 fiscal year in Canton, there an IA in their first year makes roughly about as much as a Sharon IA makes in their 12th year in Sharon Public Schools.
Sharon and IA and Sharon needs to be in the district 20 years to make roughly the same longevity pay IAs in can't make after five years in the district.
The district's refusal to pay a living wage means that Sharon is losing qualified dedicated educators.
After having the opportunity to witness negotiations last year myself, it has been incredibly disheartening to see school committees unwillingness to negotiate in good faith. While it's unfortunate that you would prefer to hear the facts from a mediator rather than directly from the IAs who are working this job day in and day out, we hope that you can hear loud and clear that STA instructional assistants are valued members of our community and deserve a living wage. Thank you for your time. Thank you. And Ms. Pocaski, I'm sorry I mispronounced your name. Next is Khaled, oh no, another name.
I'm sorry if I'm ruining your name.
Khaled Aissa.
Did I do it close?
Yeah, yeah, pretty close. Not too bad. You can hear me, correct?
Okay. Well, thanks everyone for giving me the chance to speak. It's, I'm just, I'm talking as a concerned parent of the community and I may have access to our community members that maybe the school committee members don't really interact with as much. Last year when we were talking about the calendar, we discussed other potential days to be added as days off.
Particularly for me, the Eid was, we were very excited about the possibility of adding the Eid as a holiday.
Eventually a decision was made to make only federal holidays and the calendar was published.
It seemed for us that under pressure, the calendar again was changed to include additional holiday days. And at that time there were multiple minority groups were excluded.
This happens quite often in our district.
It felt that the school committee members do not really represent every minority group and the whole sharing community.
For 2026, we, I'm just pointing out these days because these are days I'm aware of as a Muslim, the Eid in March and May. These are the days the most significant for us. And I'm sure that other minority groups have important days as well. I think for the inclusion of these days in the school calendars and the holidays would demonstrate the district commitment to inclusivity.
It would really send a strong message to the Muslim students in the schools, especially when we see a sharp rise in STEM program across the country. Thank you so much for giving me a chance.
Thank you very much.
Mira Belenke.
Hi, can you hear me? Yeah. Thank you. Members of the school committee.
A December poll found that 77% of parents in the US say that boys should not be allowed in girls' bathrooms, even if they identify as girls. Just last week, a New York Times poll found that 79% of Americans believe that boys shouldn't play on girls' sports teams. And that includes 67% of Democrats.
I can't think of an issue with more consensus in our country.
And that's why it's not at all surprising that on Monday, President Trump signed an executive order recognizing the biological reality of the two sexes and their sex-based rights.
This order means biology-based federal policies on school bathrooms and sports. It means federal penalties for schools that transition kids behind parents' backs. It means federal penalties for schools that teach unscientific beliefs like being born in the wrong body. It means federal penalties for schools which teach fake foreign languages with made-up words.
The order directs the federal government to write guidance, to investigate, and to litigate, and it makes it a priority across the executive.
The gender-related policies and practices of the Sharon schools are unpopular and soon to be heavily penalized under federal law. It's time to back away from these harmful practices and prepare an offering.
Thank you. Thank you.
Thank you.
Thank you, Mira.
And Liz Dickinson.
Did you get it?
Okay. Yes, thank you. Hi, my name is Liz Dickinson.
I teach fifth grade at Heights Elementary School, and I'm going to read a letter on behalf of an IA named Hope Kennedy.
Good evening, school committee members. My name is Hope Kennedy. I have been an instructional assistant at Sharon Middle School for two years.
I also was a paraprofessional in Boston Public Schools for 16 years, but it been in the school system for 25 years. I love my job, but the reason that I have to write this letter is disheartening.
The instructional assistants, as you know, are currently without a contract that is really sad and demoralizing.
Our work is highly important, just like the teachers, especially considering the population we serve. We have families that depend on us to make sure things are running as a well-oiled machine when it comes to their children's education.
There's a great love shown by all the instructional assistants for the job we do and the dedication to our students.
But because we are not receiving a livable wage, it takes time away from our families.
Some people are working two jobs to make ends meet. I am currently working three jobs. I don't get to see my family until 8pm at night from being gone at 6 in the morning every day. I hope that this situation will be solved very soon with all parties in agreement of what is needed for us to survive.
Lastly, I challenge you to think really hard about how you would feel if your child, husband, or wife was in this situation.
Would you be happy with how they're being treated?
What would you say to them and how would you react? Putting on the shoes of another sometimes brings light to a dark path. All we are asking is for respect and honor for all the hard work we do. Thank you for your time. Hope Kennedy.
Thank you very much.
Thank you very much.
And we will have Hala Mustafa next.
Thanks Julie.
How are you? Hi everyone.
I'm Hala Mustafa.
I'm a parent and I'm here to talk about some concerns about the calendar.
First, I would like to say happy Martin Luther King week. And as we celebrate Dr. King, we must reflect on the principles of fairness, justice, and equity that he championed.
It is difficult to ignore the inequity in closing the entire school for one student group holiday while overlooking the important holidays of students from other backgrounds.
As a parent, it has been extremely inconvenient for my family and children not to feel honored by the school and not to be able to celebrate our holidays with the same convenience other families do. Today, I'm here to request fairness for my children and to advocate for other families who share this experience.
For my culture, I'm asking that the school include Idil Fitr on March 20th and Idil Adha on May 27th for the next school calendar.
I sincerely hope that the school committee members and the administration will consider this request and vote in a way that ensure fairness and inclusivity for all students, not just for the best interest of their voters.
Thank you. Thank you, Hala.
And Judith Weider.
Hold on.
Did you get it?
Okay.
Yeah, I did. Thank you, Julie.
So sort of piggybacking off of what Ms. Mustafa had said and what others have said, for sure, I don't celebrate the Islamic holidays.
And so for me, I just want to make sure that folks within the community do feel included.
So the one request I would have is if you're going to include additional holidays, please make sure that those are actually timed for when people need to worship. I had heard that the worship is actually in the morning, which means that a half day doesn't actually help. So like making sure that you're talking with members of the community so that it's actually at the right time for them. The other thing that I want to key off of is that there were three voices that have already spoken up that were exceptionally transphobic and holy cow, that were very, very offensive.
If you actually read the executive order that was issued, yes, it does in fact set that President Trump only recognizes that there are two genders and that they're assigned at conception, which means congratulations, all of you who currently identify as gentlemen, you are now in fact ladies, because the male gender assignment wouldn't even come until about six weeks post conception.
I would also like to point out that all these people who are having panic attacks about bathrooms, if you've ever used a bathroom on an airline, on an airplane, for example, guess what, you've used a gender neutral bathroom, and somehow you've lived to tell the tale. So please stop with the fear mongering.
And lastly, I would like to say hopefully there are no students listening in on this other than the ones that are actually required to because dear lord that amount of hatred being spewed is totally unfair.
But if you were listening, I want you to know the Trevor Project is one of the places that you can go to if you need help. You can even text the word start to 678-678 or go to thetrevorproject.org.
Not all parents support hate in this town. Thank you.
Thank you, Judy.
All right.
I think that is everyone.
And I thank you all very much for your comments and also for staying in the two-minute time limit.
I will now turn it over to Shauna for correspondence.
All right. Thank you, Julie. The school committee has received 35 pieces of correspondence between January 8, 2025 at 9 a.m. and January 22, 2025 at 9 a.m. A parent wrote to express their concerns regarding the heating situation in the East Elementary School.
The letter cited Massachusetts laws regarding winter heating in schools. The assistant town administrator, Lauren Barnes, provided the school committee with information regarding the opening of the warrant for the Springtown meeting.
A parent wrote to inquire whether Sharon had been impacted by the recent power school cybersecurity incident.
A parent wrote to share information regarding a recent ruling by a federal court in Kentucky regarding Title IX. We received a number of emails from parents in the community who provided feedback on the kindergarten fee. These emails offered the following perspectives.
The importance of kindergarten and child's educational growth and development.
Free full-day kindergarten should be a value embraced and prioritized by the district and town. The recognition that free full-day kindergarten is a fundamental to an excellent, is fundamental, sorry, to an excellent school district.
Request to revisit the vote on the kindergarten fee for the 25-26 school year. Request to remove the fee for the 25-26 school year. Request to reduce the fee for 25-26 school year. Request to reduce the K fee by 25 percent over the next four years to move towards full free full-day K in year four. Removing the kindergarten fee would help reinforce the values that the district welcomes and accommodates all families.
Begin working towards a path to reduce and eliminate kindergarten fee. Better understanding of the district budget and priority decisions that were made in the budgeting process. Request to fully understand the fee structure to ensure that paying students are not subsidizing the costs of non-paying students or reduced fee students and to confirm the amount that the district is contributing to the revolving fund per kindergarten seat.
We received an edition of Millie's METCO newsletter that highlighted the events going on across several METCO districts.
The school committee received an invitation to attend a community leader meeting being held on February 26, 2025, which is being sponsored by the Sharon Pluralism Network.
The Sharon School Committee received a request to move the half-day early release time in the early childhood center to 12 30 pm. A parent wrote to request that the school committee consider adding both Eid Fatah and Eid Aha to the school district calendar to demonstrate the district's commitment to inclusivity.
Eid Fatah and Eid Fatah and Eid Fatah and Eid Fatah and Eid Fatah and Eid Fatah and Eid Fatah and Eid Fatah Thank you so much, Shauna.
I have been informed that because of exams, our student representative is not available this evening.
So we will move to the first item on the agenda are the superintendent updates.
Unfortunately, Dr. Patelio is experiencing a family emergency so he's unavailable to be here.
And in his place, I'd like to invite Dr. Jocelyn to come on up and I believe you're starting with our ELA curriculum update.
Dr.ileen
Jackson- Alright, good morning good evening everyone.
Thank you so Sarah claim our elementary early coordinator will be doing that update.
with me and so I want to say thank you too.
Many of the people who actually took. took a leading role in piloting one of the three programs that we were considering.
So this presentation is basically to provide as much information in detail to the community and the school committee regarding the process that we followed that resulted in the selection of a very valuable elementary reading program.
Admittedly, it is on the longer side, and the reason for that is because we want it to be as transparent as possible in providing as much information as possible with all the data that we've collected through surveys so that the whole community can have a level of confidence that there was adequate due diligence made in the selection of this program so that we share as much information as possible.
So I'd like to transition to Sarah who can take us to the next steps and she and I will go back and forth in terms of sharing some of the slides.
Thank you, Dr. Jocelyn.
I'm really excited to be here to share where we are in our process with all of you. And I want to echo what Dr. Jocelyn just said. This doesn't happen without a lot of people.
And so the first group that we need to thank tonight is our elementary ELA committee, Amy Gallagher, Emily Kerr, Stella Marengos, Jennifer McLaughlin-Spence, Catron O'Rourke, Margaret Rodero, and Katie Walker-Nankin.
They represent all three schools in a variety of roles and grade levels.
And they have put in so much time and been so dedicated to this process over the last almost two years now. And so I'm really, really grateful to them them. They've all piloted.
They have helped present PD. They've just done a tremendous job. It also doesn't help without the support of our administrators.
Very happy to have partnered with Dr. Jocelyn on this, but also do have had the support of our elementary principals, of Dr. Botello, of Ellen, and of my colleague, Tina Kemp, who walked me through a pilot process and was able to share her expertise as well. We also owe a big thank you to our pilot teachers.
We're going to talk about the process in a minute. And as you know, from our previous visit at the end of October, we had just so many teachers across all three elementary schools that volunteered their time and their energy to be pilot teachers this year, 38 of them to be exact.
So again, we're representing all three schools in every grade, K to five, and the amount of time and dedication that these teachers put into learning something new, trying it out with their students, giving us their really valuable feedback.
We're very, very grateful to all of them.
So go ahead, Dr. Jocelyn.
So we're thinking in terms of like, why are we looking for a new ELA curriculum?
And so the last program we view for our reading at the elementary level was done in 2017. And since that time, there's been updated research, empirically validated research into the different components of reading that makes for effective instruction.
For example, the importance of phonics and really direct instruction of phonics and skills like phonemic awareness, which is the understanding of sounds, how they associate to make up words, vocabulary instruction for language comprehension.
So all of this, we needed to really be up to date in the latest research so that the program that we're using, that we had some level of certainty that it incorporates and embeds the latest research in reading and what's effective.
So we had set some very specific criteria for selecting the new curriculum, for reading.
The first one, obviously, was that it needed to be aligned to the Massachusetts curriculum frameworks, because that's what the state, you know, the common core standards, making sure that it all fits within that framework.
We also looked at some of the high quality instructional materials that the Department of Education has published that they've vetted.
And that's important because if we were to ever pursue additional grants and funding for literacy, the first prerequisite will be that the district has adopted a high quality instructional material that DESE or the Department of Elementary and Secondary Education has vetted.
We also, obviously, as I mentioned before, wanted to make sure that the program that we use, you know, have embedded within them validated research-based instructional practices.
We also wanted to make sure, because we are a culturally diverse community, that whatever program that we have in the reading materials are also culturally proficient, are also culturally proficient, and that it's engaging for all students, not wanting that any of our students be bored, essentially.
We also wanted to make sure that there's a clear scope and sequence, and that with opportunities to intersect with social studies and science, so that students can learn science concepts in their reading classes in their reading classes as well, we also wanted to make sure that whatever program we select make good use of technology, we also wanted to make good use of technology, and that also the materials and the consumables and the teacher guides are also available in digital formats for easy access for our instructional assistants, special ed staff, and general ed staff as well. We also wanted to make sure that they have embedded assessments that can inform instruction and to make sure that teachers can then use homogeneous grouping for their small group instruction based on the skill deficits that each student presents.
We also wanted to make sure that we also wanted to make sure that we also wanted to make sure that there are opportunities for enrichment for those kids who are performing at higher level.
And also, we are, you know, and Dr. Botello has championed the whole concept of student-centered learning and universal design for learning.
This is one thing we've been focusing on. We also wanted to make sure that whatever program that we select embed these practices as well. And the last set of criteria and probably one of some of the most important pieces, and these were non-negotiables for us to make sure that whatever resource that we or curriculum that we select has strong support for special education students and our English language learners.
So what that means is we wanted to make sure that the program that we use has a read aloud component.
What that means is that the, you know, using like a smart board, if there's a reading passage, not only the students have the reading passage in their consumables, they can read on their own, but also part of the practice will be that the teacher can simply hit play. And while the whole class is listening, the computer reads that passage for the students, which then allows students who may have some difficulty decoding or have some reading, learning disability, can actually hear the content and have access to it for comprehension purposes.
And it also removes any of the stigma that could take place in having a child go to a corner with a headset and listening to the material.
So it normalizes the process of reading out loud.
We also wanted to make sure that the programs have visual aids and graphic organizers.
So, for example, often elementary students have to read a passage and then they have to answer a guided question, which is called a reading response.
And some students who, you know, have certain learning disabilities or learn differently may need some kind of graphic organizer where they can actually break down their thoughts.
So we wanted something that, a program that embeds those practices and provide the teachers with those graphic organizers.
What that does, same thing again, it normalizes those accommodations so that those accommodations, the visual aids and graphic organizers are essentially available to all students.
And it also makes life much easier for our special ed teachers and staff. We also wanted, for our special ed students and English language learners, a system where they can type and complete their assignments digitally without having, if they have a hard time writing by hand so that they have options.
And obviously, especially for English language learners, opportunities to develop speaking and listening skills. A lot of the programs that we were looking at, we looked at would, for example, pre-teach the vocabulary words that students will encounter during, as they read passages.
And also, obviously, differentiation, meaning adapting the instruction to meet the needs of specific students is an important component that we also wanted to make sure that whatever program we select would also have.
So a little bit of information once we had our criteria established on where we went through our process.
So the committee had originally begun as a pre-K to 12 committee in February of 2023. And last winter, winter 2024, the elementary committee, once those criteria were established, we really started meeting on our own so that we could start to review sample materials so that we could start to look for, you know, what resources were going to meet those criteria.
And so that was a lot of meetings, a lot of months.
And we ended up with three that we were selected for piloting this fall.
CKLA, which stands for Core Knowledge Language Arts, My View, and Witten Wisdom.
We recruited our teachers for piloting, as we already mentioned earlier, and had a really strong response.
We invited the pilot teachers to come to a training the last week of August.
Each company provided us with materials for the pilot and also training.
We had really high attendance for that.
We began that pilot in September.
And right away, you know, we're getting feedback informally through teachers, but also periodically we're surveying them, asking the same questions of all three programs so that we would really be able to compare, you know, against our list of criteria.
What were they finding? What was their experience?
And as you know from our previous visit, we did conclude that My View was not going to be a feasible option for Sharon, and we did end that pilot early.
As we continued with the pilots for CKLA and Witten Wisdom, we arranged for visits to local school districts that are using both of these programs.
We took a team of teachers and administrators.
Some were the same people for both schools and some were different.
We were able to include pilot teachers for both programs in those visits.
Dr. Jocelyn, Dr. Botello came with us as well.
And I think those were really helpful as they provided us opportunities to go into classrooms where these programs are being used and see them in action in another district that had been using them for a while. And also, both schools set up opportunities for us to ask questions, which was extremely helpful.
And I know Dr. Jocelyn agrees with me that we really thank our colleagues in Easton and Quincy for being so welcoming to us. We used time at the data collaboration meetings so that all teachers, not just those who were piloting, could learn about these two programs, see the sample materials, explore the digital platform.
So this was at every grade at all three elementary schools.
We used one week to look at Witten Wisdom and one week to look at CKLA. After those meetings, teachers had access to demo accounts for the digital platforms if they wanted to explore on their own.
We also suggested sample lessons at each grade level in case they wanted to try one out.
We also arranged for administrative walkthroughs of pilot classrooms.
So a group of us going together to classrooms and seeing our pilot teachers conducting lessons and then being able to discuss what we saw, what we observed, what questions we had. And then in the first week of December, we sent out our final feedback forms to pilot teachers, but also sent out feedback forms to other stakeholder groups. So this included all other teaching staff, parents and guardians of students in pilot classrooms, and the students themselves.
So those were actually some of my favorite responses, what the kids had to say.
And once we, our committee got all of that feedback and compiled it and looked through it, we made a recommendation and our administrators that we would move forward with CKLA as the resource for sharing.
So to give you a little bit of how we got there, these are the participation rates from those feedback forms in December.
So we had 100% response from our pilot teachers for both programs.
We received 26 responses from classroom teachers who weren't piloting one of those two programs and 19 responses from other teaching staff, such as special educators, EL teachers, literacy specialists.
From families, we received 78 responses in total.
Our K-2 students completed our feedback form as a class.
We had teachers ask the questions and have the kids raise their hands.
So we had 100% participation from those classrooms.
And then our grade three, four, and five students completed their form individually.
And so we had 217 responses total.
So really high rates, really, for all of these.
And so what the forms really told us when we looked at our piloting teachers, 83% of our CKLA piloting teachers said their students were highly engaged with the curriculum.
That number was only 33% for wit and wisdom.
And I'll just add here that that talk of high engagement from the students was present in the CKLA classrooms from day one. It was a very common thing for me to hear from the CKLA pilot teachers, how much the kids were talking about it, how they were using the vocabulary.
And so it was high on the very first survey that we did of the pilot teachers for CKLA, and it stayed that way all the way through.
I'm not going to necessarily go through every number here, but as you can see, the numbers for CKLA were quite a bit higher in pretty much every category, from the ease of use of the materials, both print and digital, as well as with the pacing.
You know, anytime you're trying something new, it goes slower at first.
And so, you know, the first feedback forms at the end of September, beginning of October, everyone was saying, I'm not quite getting through a lesson a day. And we were saying, that's fine. We expected that.
And where we are now, several months in, is, you know, just about half of our pilot teachers saying, nope, I'm getting here. The pacing's good. It's making sense.
We still weren't there with wit and wisdom with only 17% of our teachers saying that the pacing was accurate.
These are a few comments from our piloting teachers for CKLA that I think, again, kind of really sum up a lot of what we heard throughout the process this fall.
You know, with the middle ages unit that the fourth graders just did, you know, talking about kids finishing their work at a faster pace because they were excited to share their opinion.
And I think this final quote, I've been teaching and sharing for 30 years, and this is the most engaged I ever remember my students.
I think that's really, really a powerful one that we wanted to share with you. And we also surveyed teachers who didn't pilot any of the three programs.
And, you know, obviously they were all exposed to information about both programs, CKLA, Wisdom, and earlier on, My View. And these were essentially the strength that they identified for each of the two programs that were the finalists, you know, that both were engaging, but CKLA more so.
CKLA had well-structured lessons, which is also helpful for teachers.
And, you know, the digital platform was easy to navigate, which was important because that would be available to other staff.
So we want to make sure that they would be able to find what they need using those. So as you could see, we really gathered all of the data, all of the comments, and a lot of those themes emerged from the piloting of these, from the teachers who didn't pilot.
We also surveyed parents to get a sense of their children's experience with CKLA and WIT and Wisdom.
And again, as Sarah indicated earlier, the positive feedback from CKLA was much higher than WIT and Wisdom.
So 63% of parents, for example, thought the pilot was a positive experience for their child.
44% could understand their child's progress in reading versus 35% and 37% respectively for WIT and Wisdom.
So then we get to what the kids had to say. So for our K-2 students, as I said, you know, we had the teacher ask the question and have the kids, you know, raise their hands.
So out of, you know, the pilot classrooms, 70% of our students said they felt happy or excited when it was time for ELA.
That's a really high number for our classroom versus 36% for WIT and Wisdom.
You know, the other two numbers I actually feel are good indicators for both programs.
You know, 88% feeling they've improved this year and 69%, you know, again, those are still high numbers.
Yes, it's higher for CKLA, but I'm still really delighted to hear that so many students felt that they had improved themselves as readers and writers with WIT and Wisdom. And then in grades three to five, again, you can see here that, you know, interest and how they felt about it was higher with CKLA.
And also with what they were learning, 88% saying they're learning a lot of new information and vocabulary versus 75%. Again, still a high number.
And it's great to hear that.
These are both knowledge building curriculums.
So they really are centered around kids, you know, learning content and learning vocabulary.
So it was good to see those high numbers.
And again, 96% feeling they've improved in reading and 91%, you know, we were really happy to see both of those.
But again, the numbers just slightly tip into CKLA's favor there.
So what is CKLA?
As I said before, it stands for Core Knowledge Language Arts. It's published by Amplify.
As a knowledge building curriculum, it's organized into a number of different units at each grade that cover domains in literature, science, and social studies.
So these are just a few examples of some of the units that our students have been exploring or will explore this year and beyond.
And there is some overlap to Massachusetts science and social studies standards.
They don't align perfectly.
But we're still seeing kids are going to build just a lot of background knowledge in a lot of areas.
And there's also grade to grade there is building.
So there's like, for example, you see the five senses there.
That's a kindergarten unit. But in first grade, they do a human body unit. And then they do a human body unit again in third grade where they're learning about, you know, building off the five senses. Like they learn about the skeletal system or the muscular system or things like that or ways to stay healthy.
There's an animals unit in almost every grade. So again, it's building across grade levels, which is nice to see, too.
In grades K to 2, the literacy lessons are divided into two components.
One is the knowledge base, which will, you know, really be where they'll build that background knowledge, vocabulary, work on comprehension, write in response to what they're reading.
Those lessons are delivered through read aloud, as Dr. Jocelyn said. So the teacher is reading the content to the class and pausing to ask questions and introduce the vocabulary words and have students turn and talk and all of those things.
And then there's a skills component.
This is the phonics piece of the lessons.
So currently, the district uses foundations in grades K to 3 as our phonics program, our structured phonics program.
With the purchase of CKLA, we will be switching to teach this through skills, the CKLA skills program.
It is different from foundations and that foundations is a really a syllable based approach.
So students learn different syllable types and the different rules that govern them.
With CKLA, it takes more of a sound based approach.
And so right away from kindergarten, students are learning the different sounds and learning how to blend them and segment them.
And what we've seen this year in the kindergarten classrooms that are piloting is that our students were tapping and reading simple CVC words as early as November, whereas with foundations, they don't actually typically get to that until much later in the school year.
So we're excited about that and we're excited about what we're seeing there. The other big difference, I would say, between the skills of CKLA and the foundations approach is the emphasis on decoding.
Foundations is a very strong emphasis on encoding or spelling.
And that's the biggest way that the kids show that they're understanding syllable types and the rules. So we've got to be able to do that. With CKLA skills, starting about mid-year through kindergarten, but then for the rest of that year and in first and second grade, each skills unit comes with a student reader that is decodable text directly aligned to the skills that they are learning in that unit.
And these are good texts, like decodable texts.
There's all kinds on the market and some are much better quality than others. These ones, like they look like real books that kids want to read.
And so we've really been enjoying seeing those come and seeing our students have that practice with decoding just as much with encoding.
So we do feel that that's been a little bit of a missing piece.
In the upper grades, there's one literacy block every day and all components are integrated.
So the reading, the writing, the word study, which covers both like some review of phonics skills, morphology, that is all interwoven.
And the other thing I wanted to mention is that K to 5 in the writing blocks and writing assignments, there is a much stronger emphasis on conventions and grammar and mechanics than we've previously seen. So a very common thing that I've heard from teachers piloting this year is my students aren't writing as much.
They're not writing long drafts. They're not writing these, you know, many, many long pieces.
But the quality of what they're writing is better.
You know, all my students can write a good paragraph.
And writing one good sentence or one good paragraph is the gateway to writing a longer piece. One other thing that we wanted to mention about CKLA is that they are coming out with a third edition that will be coming out this summer.
So right now we're piloting with second edition materials, but it will be the third edition moving forward.
They're making some changes to the units.
They've just kind of realigned some things.
They're adding a bridge piece for third grade from the skills.
So for districts like us that will be, you know, starting an implementation, kids going into, say, third grade will have had foundations K to 2. And now they're coming into CKLA.
And so that was something that the pilot teachers in third grade and I worked on this year.
But coming into next year, they will have that bridge piece, which is going to be really helpful.
All right. So we wanted to make sure that whatever program we select, you know, has been rated highly by the different organizations and entities that specialize in rating educational programs.
So, for example, there are the three big ones, Ed reports, Curate and the Reading League's Curriculum Navigation Report.
And all three rated CKLA as meet or exceed expectations in all of the different categories of that they actually rate.
So, CKLA, we have the confidence that it has rated very highly with all of the different entities that rate those different programs.
We also wanted to make sure, as I mentioned before, that the CKLA, you know, one of our standards was making sure that whatever program that we select support all students, general ed students, English language learners, students with disabilities or who learn differently.
And I'm pleased to say that. And I'm pleased to say that CKLA fit that entire profile.
Again, you know, I don't need to repeat, but we had, you know, texts read aloud, the speaking and listening components.
There are suggestions for the teachers on how to differentiate the assessment of the instruction assessments leading to homogeneous grouping so that kids can receive additional instruction to move them closer to grade level.
And then also something cool that their glossary is available in 10 different languages.
And very quickly, I just thought this was a bit fun to include.
One of the things that CKLA encourages is for teachers to celebrate the learning that their students do.
This is completely optional.
They do offer some ideas on their website, but our teachers have also are super creative and have come up with things. So, for example, when kindergarten did that five senses unit, it culminated with the five senses carnival.
So you can see the kiddos on the right were taste testing some lemons.
You know, they were walking on different textures to feel, see how they felt differently, listening to different sounds, things like that.
Fourth grade just wrapped up the Middle Ages unit with a Middle Ages celebration this past Friday.
Kids were allowed to dress up if they wanted.
They did. The kids in the middle were painting stained glass windows.
They did a Robin Hood Readers Theater.
They played games that were invented during the Middle Ages, such as bowling and chess.
And so I got to go and it was just a super fun time. So, you know, different teachers are finding ways to do different projects.
Not every unit needs to end with a celebration, but it has just been really fun to see some of the creative ways that our teachers have have been able to provide some time for their kiddos to really show what they know. And one of the things that we really strive for, you know, in the district is to make sure that we don't have programs in silos.
So, for example, Dr. Reynolds, East, and many of our other principals really have delved into the whole playful learning curriculum.
They got a grant for it. And we wanted to make sure that the program, CKLA, integrates nicely with the strategies and the approach of playful learning.
And that's what you see, you know, the first graders performing, you know, acting studio, like they're performing Cinderella during story time, different lens. And they're using one of the things in playful learning is the idea of thinking and feedback.
So students offering suggestions to each other, commenting, evaluating what their peers are doing.
So we continue essentially CKLA is enhancing or is complementing all of the good things that's already happening through playful learning.
Which Dr. Reynolds did such a great job.
The first person to secure the grant to get that at East.
And we're also trying to get it at our other elementary schools. And CKLA lines up perfectly nicely with the playful learning.
So finally, next steps, now that we've made our decision, we will have our pilot teachers for CKLA continue to use the curriculum for the rest of this school year.
The materials have actually just started arriving.
They've been very excited for that. And so this will be really great because it will allow us to really build some expertise in the district of the whole year's worth of content.
So we're excited about that. We will be providing an update to all elementary staff on next week's PD day.
So similar presentation to tonight, but going into some more detail for them. We are working on arranging training from the company for our teachers later this spring on other PD days and a plan for training for our IAs as well.
And then it will be full implementation in September.
So very, very excited about that. And in our next step for families, as you know, you've seen families have been good partners also, and we've kept them informed and we elicited their feedback and we incorporated their feedback into the choice that the criteria that we use to make our choices.
So the next step will provide an update through a letter to our families of the elementary students.
We do plan to add some updates to the Sharon School's website.
And then we're hoping it's still time to be determined, but we will be offering additional informational sessions for our families so that we go into a little bit more detail that K through 2, 3 to 5, and then be available to answer questions that families may have. And then we're going to continue to provide updates and opportunities for families and staff to learn more about CKLA.
And looking forward to a very successful implementation.
As you could see, this was a very thorough vetting process.
The presentation is a bit long, but it was quasi-intentional because we wanted to be as fully transparent as possible.
And to us, transparency means providing all of the information that we have available to the community and to the school committee so that you see exactly what went into making that choice.
I do want to say thank you again, not to repeat what Sarah said, but to the members of the curriculum committee who put in hours and hours after school to, and very thoughtfully worked through that process.
Thank you.
Thank you.
Thank you so much for all of your support. Because that was a lot of 봤 and congratulations, I think that we already had some good questions.
The universityído has a great opportunity to be public at the University of California so there were a lot of learning, excellence in our спокой arfocused school committee organizational program and all of the students who had the first disease for necessarycessance in the correctional institution. Thank you, Dr. Jocelyn, and thank you, Ms. Klim.
That was very thorough, as you intended, and I see that we already have five hands up. Okay. So, Jeremy, yours is up for me.
Thank you for the presentation.
I'm glad that we're moving in this direction.
I know that there's a lot of empirical longitudinal data that supports CKALA.
I had two questions.
One is the relative cost of supporting the two curriculums.
I know that curriculums can vary significantly in the cost.
And two, whether or not we captured any objective rather than kind of how folks felt about the curriculum, but more performance-based metrics from testing on one curriculum versus the other.
I know that they're both fantastic curriculum and that there is more evidence on CKALA, but I just wanted to get an understanding for the relative cost as well as if we saw any measured performance differences in reading.
Sure. I could defer to either Sarah or Ms. Woodamore.
But in terms of the objective metrics, in terms of assessments, obviously, you know, we piloted these two programs like half a year and the sequence of the standards that were covered.
So, eventually, both programs would cover all the standards.
So, it's kind of like hard to have an apple-to-apple comparison as far as, you know, like testing kids and determining which program comes on top. So, yes, we don't have like sharing students' assessment data just because it just wasn't feasible.
The sequence of the standards are different and it was only half a year.
But there's enough data out there as far as the quality of the programs to make us feel comfortable that we made an excellent choice. Yep.
And as far as your other question about cost, on when, with wit and wisdom, we aren't getting that foundational skills piece.
So, we would still need to purchase foundations materials, Hegarty materials, and things like that. So, all in when you, you know, CKLA as a whole has all those pieces.
And when you take wit and wisdom plus foundations plus Hegarty, it's very, very comparable.
So, there wasn't really a big difference from that perspective.
I hope that is. That's helpful. Thank you.
Sure.
Great.
Thank you. Avi.
Thanks, Julie. Great presentation.
As you said, Dr. Jocelyn, it was long, but it felt informative the entire time. I appreciated you answering most of the questions that I think most of us would have right there in the presentation.
I just wanted to take a second to first thank both our former school committee chair, Marcy Kaplan, and also our current school committee chair, Julie Rowe, who certainly led the charge to make the move to change our literacy curriculum.
I think also it's worth noting and thanking the priorities committee, the select board for their support, but also the finance committee in particular for supporting an additional appropriation last year. And the people are sharing specifically for voting at town meeting to fund this much needed change.
I also didn't want to miss an opportunity to say that I had the opportunity to sit on the search committee that ultimately recommended the hiring of Dr. Jocelyn.
And I sat on that committee with Sarah Klim, and it was really informative.
The things that Sarah was able to explain to us about this process and how this would go.
And I left that search committee feeling both really encouraged about the choice that the district made by the curriculum assistant superintendent, but also about Sarah Klim in this position.
And it felt to me like this process would be collaborative and informative.
And when I was at a teacher conference, unbeknownst to, you know, my role in the district was unbeknownst to this teacher, it just happened to come up as part of the discussion that this teacher was part of a group that visited another district, as you just referenced, Sarah, with you and with Dr. Jocelyn and with Dr. Botello.
And you could feel the excitement from the teacher.
You could feel the excitement that the students were having through the teacher.
There's a real buy-in, it feels like. And I know that, Sarah, that's something you talked about during our search for curriculum coordinator.
That's something that Dr. Jocelyn has spoke at length about privately and here publicly, that the buy-in is very important.
So I think the length of this presentation will hopefully help with community buy-in. But I think you also did a great job showing us just how inclusive this process was and how many stakeholders were able to participate.
And so I just wanted to say that I appreciate all of those aspects and I'm excited about the possibility here of doing a lot better by our students in this area. So thank you.
Thank you very much. Really appreciate that. Thank you.
Thanks, Avi.
Dan.
Thanks.
I couldn't be more pleased with the selection of CKLA. As it happens, we had a front row seat to not one but two of these pilots. And they were the ones mentioned in the presentation, CKLA and Witt and Wisdom.
We noticed a big change in just the few months of the pilot with CKLA. If you're a parent on this call with an elementary age student, I think you have a lot to look forward to with this curriculum and you're going to see a big change in a short amount of time just as we did. We were consistently impressed with the materials, both going into the classroom and speaking with the teacher about them, seeing them firsthand and experiencing them coming home with homework.
That's another plug from me for regular homework.
It allows parents to participate in their child's education.
But particularly in this case, we got to experience public speaking components of the curriculum, a very important skill, also people's number one fear that can be overcome with practice, but very important part of the curriculum.
And we were impressed by the sophistication we saw of the prompts and the instruction students received on how to interpret prompts and answer questions about them accurately with evidence from the text. These are lifelong skills, not only in elementary education, but in elementary education that will be useful in middle school, high school, college, grad school, law school, wherever you go on to and in your career.
So these are really important critical skills that we're starting to build early. And I noticed a huge change and from the teachers I've spoken with, they've noticed a huge change too. So this is a big one in my opinion.
Thank you to all the teachers.
I'm so glad their names were displayed in the presentation because as the administration correctly noted, it was a huge amount of work and effort and support.
And so I'm very excited and optimistic about it. And I think we're going to see a big impact.
Thank you.
Thank you, Dan.
That's great.
Alan.
Thanks, Julie. I just wanted to add my kudos and thanks for all the work that has been put in by Ms. Clem, by Dr. Jocelyn and the 30 plus teachers and parents and students and everybody who sort of dug in on this. Obviously, there's nothing more important than students being able to read. But at a time when this is such a hot button and divisive and hard to determine sort of where the right path is kind of issue, the diligence and transparency and just overall strong presentation that you made as to the reasons we're going in the direction we are. As I really credit to the work that you've done and credit to the district. So thank you very much.
Thank you. Thank you, Alan.
Great.
And Adam.
Thank you. So I also thought it was a fantastic presentation.
I loved all the information.
I second everything that everyone said, both about kind of the process that was used and thanks across kind of the town, the teachers.
I'll say my daughter had CKLA or was in the CKLA pilot and did come home and talk about like the Middle Ages and really enjoyed that element of it.
So, you know, really, really happy there.
I did have two questions that I wanted to just check in on. So I know right now we use STAR 360 as part of our ELA assessments.
Is that still going to be used or is that going to change as we shift curriculum?
For right now, that's not going to change.
We still need an approved screener to meet the state's early literacy screening regulation.
And that for us right now is STAR 360. So for right now, the plan is to continue with that. At some point in the future, that could potentially be revisited.
I believe the state is currently in the process of reviewing its list of approved screeners.
So, you know, we'll keep an eye on that. But we're also conscious, I think, of how much changes at once for our teachers.
But we do need to keep STAR 360 in order to meet that state requirement.
Thank you. And I was not actually encouraging or trying to recommend it.
But I do think maintaining it, there's also a nice opportunity to review kind of from a cohort perspective on the previous students in 360, kind of the new students do with the new curriculum.
Definitely.
The other question was, just around the edition, I noticed there was a note that said we're going to be using the third edition, which is coming out this summer.
Was the pilot with the third edition, or are we piloting kind of the second edition because the third edition hasn't come out yet?
We are piloting the second edition because the third edition isn't out yet. We didn't actually know there was going to be a third edition until December.
But we are actually pretty excited about the third edition because at one point when we were having a virtual meeting with the company and the reps were telling us about what would be changing, I looked at the members of our ELA committee and I said, are they changing everything we would want them to change? So this is definitely a company that listens to teacher feedback and adjusts based on that. So the changes are like, there's not really a lot of changes to the skills portion for grades K to two. It's more in like how the unit, the order of the units and things like that. But the third edition is not currently available.
So we'll finish the year out with the second edition.
And when the third edition materials become available in the summer, that's what our order will be. Yeah. And so some of the changes that Sarah mentioned, which got us excited, for example, was you know, like within wisdom was pretty strong in like student discourse, right? They had embedded, you know, um, socratic seminars in there, talk, turn and talk, uh, think per share.
And so more so than CKLA and lo and behold, the changes that they made was they incorporated a lot of the same student discourse, uh, practices and strategies that we were hoping that we, you know, that wisdom had now they have it in addition to all of the other good stuff that they have. Uh, so in terms of like the training that our teachers are getting, it should, it's still going to carry through the third edition when it becomes available for September.
Okay. Thanks.
So it sounds like your assessment is, uh, cause we didn't pilot exactly the curriculum we'll, you know, we're looking to purchase, um, but that's not risky. The core tenants are the same and we feel even more positive about the change.
Um, yes, I think that's, that, that is good to note. And I'll also note, cause I know there was a discussion, I think at the table, um, or maybe it was with, um, uh, a different town committee, I forget, but just around kind of the process that we used, um, in terms of piloting and being thorough and, you know, should we have just kind of purchased a curriculum?
Uh, and I, I was looking at, cause I was curious when the second edition was published.
Um, and it looks like that was published in like 2017 and I don't know if there are kind of gradual updates being made to it or not, but, uh, effectively by the nature of our process and, and by being really thorough and feeling really good about, first of all, really good about the selection of the curriculum, we also end up buying kind of a cutting edge curriculum that will then carry forward for, you know, a large number of years as opposed to having bought in it kind of like the last year of an old curriculum that then we may have been kind of kicking ourselves, uh, from an investments.
So, yeah, I think the timing is working out really well for us. And, um, just one quick thing. Um, in the third edition districts are going to have to, there's a couple of, um, places where districts have to like choose between two units. And with the second edition, we actually get to try all of those units out this year, and then we'll be able to determine which ones are, you know, the ones that we want to go with as we purchase the third edition. And I'll just say too, we do, we will get to preview the third edition materials, um, at least digitally this spring. So that will be helpful with our implementation too. That's really great. Thank you so much.
Oh, thanks Adam and Shauna.
I just wanted to say thank you guys. I know how much goes into this.
Um, it is a boatload of work, um, for you, Sarah, and for you, Dr. Jocelyn, um, but also to our dedicated educators in this town, um, for all of their time and their commitment to our students and, and raising the bar of learning for all students.
So, um, thank you. Um, thank you guys. Thank you.
Thanks Shauna and, um, batting cleanup.
Don't have anything to add except just one more.
Thank you so much to both of you and to our faculty and staff, um, and the town and everyone.
Um, I'm, I'm so incredibly excited about this and to my colleagues on the school committee, a, um, teacher at East has volunteered to let us come and watch in, um, her classroom.
So I'll be sending something out to you about that because I think it would be really great to see it in action for those of us who haven't had such a good opportunity.
So I just want to thank you again.
Um, uh, Dr. Jocelyn and Ms. Clem, thank you. Thank you very much.
And now I'm going to toss it back to Dr. Jocelyn for our update.
All right.
So updates, basically the first one is kindergarten registration is coming up. And, um, so the online portal will open on February 1st and the online portal is listed on the Sharon public schools website.
Uh, it's on the homepage and letters, um, we'll be, we'll be sending letters to families that the town clerk has identified as having a child eligible for kindergarten in September of 2025, meaning they turned five years old. These, these letters will be mailed out this week. And even if you don't receive a letter, if you have a child who will be turning five on September 1st or by September 1st, um, uh, of this year, please make sure that you enroll, um, your, your students.
Um, on Monday for MLK, um, we had a wonderful celebration, uh, with, um, at the medical headquarters, um, sharing public schools, uh, hosted that celebration for families.
And, um, there was, uh, I think like a hundred, uh, there was full attendance, um, like every, every chair was filled and, um, our medical director, Carla Hens had done a wonderful job putting that together. I want to say thank you. And I also want to say thank you to at least two school community members that I noted or saw that who attended the event.
So that was, um, I, we did appreciate that. It shows, um, the commitment of the committee to all of our students.
Um, the other update, uh, is, um, Sharon high school, uh, mid-year exams, um, will be held actually tomorrow, starting tomorrow through January 28th and the third quarter begins on January 29th and power school will be open, uh, with grades for parents to see on February 5th. And then for Sharon middle school, second quarter will start on January 28th and grades will be available on the website on the on power school, uh, on February 5th. Uh, and, uh, and families should, uh, will receive a letter from me about the report card and how the pilots, uh, impacted, um, those report cards. Um, and Sharon public schools, uh, will be celebrating international day and there are plans underway to host that international day on March 20th at 6 PM at the Sharon high school. And that's open to all members of the Sharon community. And so please hold on to that date and we'll see you in the next week. And we'll see you in the next week. And we'll see you in the next week. And we'll see you in the next week. Bye.
Bye.
Bye.
Hina Truvetty or our word language coordinator, Derek Ryan, their email is going to be found on our website.
Thank you.
Dr. Jocelyn, do you want to do the master plan update?
Actually, Julie, I'm going to do that. Hi, Ellen.
Hi, everyone.
So just to update on the elementary master plan, as you may recall, in July of 2023, the district engaged with Flansburg Architects to prepare an elementary facilities master plan.
During this process, Flansburg was out and visited all of our elementary schools.
They evaluated everything from the facility's envelope to the roofs to the structures as well as educational programming.
So where we are with this is that the plan was comprised of five sections.
One was a summary of enrollments and design options.
The second was the existing condition summaries.
The third was enrollment projections. They took our historical data, as well as the information we receive annually from NASDAQ, as well as enrollment projections that they did to validate our information.
They looked at what our five-year space needs would be, including repairs, as well as what our 10-year options would be for consideration based upon their enrollment projections.
They submitted their final report to us in November of last year.
Next slide, please.
We are, we have now a master plan committee that is going to begin the hard work of reviewing the study, as well as considering all the various options for the long-term, as well as the short-term needs of the district.
The elementary master plan committee will include Dr. Patelos, representatives from the school committee, myself and Dr. Jocelyn, our facilities director, Curtis St. Orange, elementary administration representatives, each of the elementary principals, as well as the cottage east and heights PTO representatives.
We'll have representatives from the STA, a member from the standing building committee, as well as additional town officials, including the town administrator, as well as representatives from public safety. As we go through the process and begin really digging in and more information and more decisions are known, we'll begin to bring in additional members of the community, additional representatives from town committees and boards, as well as student services.
Municipal solar oversight committee, the select board finance committee, et cetera, as well as inviting stakeholders in the community to have specializations in, you know, HVAC, plumbing, you know, facilities management, as well as building, school building projects and project management of these projects.
So, we are going to have our first meeting the first week in March, March 4th.
Our job, right, our immediate job is to just unpack the master plan and discuss all of the options that were put forward by Flansburg for consideration.
We do not plan on submitting a statement of interest to the MSBA in the current cycle, which opened in January and closes in April.
And we've already sent out email invitations for the first meeting of the master plan committee.
And we've had really great feedback from individuals who are invited to serve on the committee.
So, I'm very excited that we're going to get started on this work and really start, you know, looking at what our short-term options are going to be, as well as, you know, what the long-term plan for our elementary schools will be.
Awesome.
Thank you.
Thank you, Ellen.
Shauna, you have your hand up. Did you have a question before we move on?
No? Okay.
Okay.
So, I do believe that Christine Keenan was going to do this portion.
Is that correct?
Yes.
Is she here?
I'm here.
Hi, Julie.
Thank you. Hi. Hi.
Hi, everyone.
Really cool presentation, Sarah and Dr. Jocelyn.
That was pretty cool.
So, good evening, everyone.
We wanted to talk to you a little bit about the changes in MCAS testing in the state based on the ballot question this fall and what that means for our high school.
So, I wanted to take a few moments to talk about typically in all of the public high schools in Massachusetts.
There are essentially two things that have to be accomplished by students in order to get a diploma.
That would be local requirements and then state requirements.
And that was typically how things have been for the past 20-some-odd years. So, the state requirements included passing of an ELA MCAS in grade 10, math MCAS in grade 10, and a science MCAS in grade 9. And that could be physics or chemistry or biology.
So, when the ballot question passed, the state has now put the onus on local districts to come up with competency determination.
Now, part of that is easy because we already have local requirements that we require.
But the state basically made a, you know, this is the minimum that a student needs to understand in terms of standards, state standards, to earn a diploma.
And so, our local requirements that we already have are more detailed and more robust in many ways. So, for example, right now, this is what you would find in the program of studies at Sharon High School.
And so, you can see currently this is for next year's program of studies.
We are going to be starting the scheduling process soon within the next month.
So, English, you need four courses.
Social studies, three.
Math, four.
Science, three.
World language, two.
Unified arts, two.
Wellness, four.
Social courses.
And then some additional elective courses.
So, we've had this kind of on the books for a while.
The other side of that was passing MCAS to earn a diploma.
So, now that's changed a little bit. So, if you see on the next slide, one of the things we did was Mr. Palmer reached out to some of his sharealikes in other schools to kind of see how they're developing.
Oh, sorry.
See how they're developing their competency determination in their community.
So, you can see we've heard back from King Philip, Norwood, Hockington, Franklin, and Canton. And so, you can see that they're very similar in what they have come up with.
So, you can see that they're very similar. So, you can see that they're very similar. So, you can see that a lot of the schools are very similar.
You'll also see that, generally speaking, they're not going beyond, you know, grade 10. So, for English, for example, they're saying that you have to pass, you know, English 9 and English 10. Because that's when they tested.
That's when the state normally tested.
So, to make something more significant than that might put an undue burden on student-student populations.
And we already have a pretty robust and vigorous local set of requirements.
So, we can move on there.
So, for us, what we have developed, and this was in conjunction with our curriculum coordinators, our dean of academics, our other administration in the school building, as well as working with Dr. Jocelyn and Dr. Botello.
We kind of looked at what we felt was important.
So, currently, what I'm just going to minimize this for myself because I can't see the whole slide.
Thank you.
So, what you'll see is what we've come up with for ELA is English 9 and 10 or equivalent.
Mathematics, algebra, and geometry or equivalent.
In science, biology, physics, or chemistry.
And the reason why we said equivalent is that there are times in which a student, maybe they transferred from another state or another community in Massachusetts.
Or they may be in an outplaced program in a different community.
And they have, you know, a different set of titles for their courses.
So, we wanted to make sure we put in an equivalent so that we don't unduly burden certain populations of our students.
And, yep.
And per DESE guidance, the school committee is going to be asked to vote to approve this competency determination at their meeting on February 26, 2025. So, we wanted to make sure that we kind of presented what we're thinking here so that we can work with school committee to come up with the best CD possible for our students of Sharon High School.
Thank you.
Thank you very much.
Adam.
Thanks, Ms.
Keenan.
Just a really quick follow-up.
When you were talking about the equivalent, you mentioned effectively wanting to make sure that if there are courses that have slightly different names or things of that nature, we wouldn't run into issues.
Is the attention there kind of, you know, course names or descriptions?
Or does that also cover differences in content?
I think it could depend, Adam.
But, for example, we looked at a segment of our senior population for the class of 25.
And we kind of looked at students, for example, that were outplaced in different school communities.
And so, some, for example, some of their courses might say math 11.
But they cover many of the same standards in the math frameworks.
And so, we didn't want to, by being so specific, kind of unduly put students in a position where they wouldn't earn a diploma.
You know, I don't think the point of the ballot question passing was to make things difficult, more difficult for students to earn a diploma.
And so, we wanted to be very conscientious about the language that we used so that we had a little flexibility for certain students in particular situations.
So, my takeaway from what you're saying, just to play that back, is, you know, things can be a little different.
Certainly, circumstance to circumstance, program to program. The intention is that the content will be similar-ish.
So, that's kind of how we should think about it. But, obviously, as those programs differ, we'll make the assessment.
But the intention is, you know, to make sure that the content is represented and that students get credit for that and are able to graduate.
Absolutely.
Thank you so much.
Yep. Great.
Thank you, Adam.
Any other questions on these updates?
Nope?
Okay, great.
Well, thank you very much, Ms. Keenan.
Thank you. Thank you, Dr. Jocelyn.
Thank you, Ms. Clem.
And we are now moving into our discussion items.
So, we're going to start with the calendar discussion.
And I will ask Avi to fill us in on the meeting that occurred for the calendar subcommittee.
Thanks, Julie.
Oh, I'm sorry. I wanted to say one more thing.
And I would also like to invite Rebecca Fuller to join us in this conversation.
The STA was hoping to be included in the conversation.
So, if you're here, Rebecca, put your hand up.
I will find you.
Sorry, Avi. Go ahead.
All right. I see Ms. Fuller.
And just for clarification for anybody out there that's not aware, Ms. Fuller is the co-president of the STA.
I don't think she's a co-host at the moment.
So, I'm just hitting ask to unmute so that she'll be. No, it's all said, Avi.
All right. Perfect. Thank you. All right.
So, the calendar subcommittee at the request of this committee met last week.
It was a quick meeting.
It was Alan and I.
Adam, unfortunately, was traveling for work, I believe, so was unable to participate in the meeting. But Alan and I met quickly.
We did look at the data as requested by this committee.
The data, which I believe you all have, is not particularly convincing one way or the other.
It's about as on the fence as possible. We were missing 10% of our student population on the second day of Rosh Hashanah.
We were missing only, I believe it was give or take right at 8% per teacher population that day.
On Diwali, we were missing something like 5% of our student population.
But we were missing 15% of our staff population.
There was a note from admin that that can be a misleading stat because it was a half day.
And there are parts of our staff who are more likely to take a half day off because they get the full day for a half day and they don't have an afternoon responsibility.
So that was a little bit of a misleading stat. But I think that the important takeaway from our data was, as we probably would have suspected based on our survey data, with the exception of certain days right before vacation, Rosh Hashanah Day 2 certainly had an elevated student absence.
It did not really have an elevated teacher absence.
But again, that's a little hard to decode because there is kind of, you know, as things go around like the flu and whatnot, there are days in which we have a lot of staff absence.
And so it was in line with those days. It's also worth noting as we talk about that absence data that we did have significant student absence and staff absence, but in particular student absence the day before Thanksgiving, which was a half day this year. I think that number was 15%, I believe.
It was either 15% or 18%. I don't have the number in front of me. But it was a very high student absence date the day before Thanksgiving.
So if we're looking at absence data and considering how complicated it is to run a day of school, that is certainly a data point that's worth talking about.
And again, I think Rebecca would acknowledge the STA was very clear that that day was, for absence reasons, pretty disruptive.
The same thing is true about we did see absence data at the Thursday and Friday at the end of school break, at the end of holiday break.
That data was right in line with Rosh Hashanah Day 2.
So for me, we chose, Alan and I, as the subcommittee not to make a recommendation to this committee rather to just bring this data point.
Because to be fully transparent, I don't think that the data supported a clear recommendation to this committee.
And it felt like stacking the deck a little bit to bring this group a recommendation for yay and nay.
It's a decision that has to be made ultimately at this table as a whole.
And so, you know, that's really where what we brought forward.
So I think if absence data is the driver, which is what we've said was the driver in the first place historically when Sharon chose to recognize both days of Rosh Hashanah, to recognize Yom Kippur, to recognize Good Friday, then it is worth noting that the second day of Rosh Hashanah is in line from an absence perspective with days that we see significant absence because of the proximity to vacation.
But it would be remiss and misleading to not acknowledge that the day before Thanksgiving saw a significantly higher absence data than Rosh Hashanah Day 2.
So those are the things that I can tell you.
Again, I think you've all seen the data.
So with that, Julie, I'll turn it back to you to lead the discussion.
Sorry.
Thank you so much, Avi, for that.
Dr. Justin, do you have something to add, Dr. Justin? Yeah, I was trying to jump in.
Oh, sorry.
Yeah, I was clicking my hand. I think I was lowering my hand enough.
So my understanding is that there were on January 8th.
So the school committee reviewed three calendars.
And one had like staff and students starting before Labor Day.
One only had staff starting before Labor Day. One had everyone starting after Labor Day.
And then those calendars, all options included day one of Rosh Hashanah.
You can tell me if I'm wrong. Yom Kippur and Good Friday.
And then half days were on those calendars for, it was like early release on Diwali.
Early release the day before Thanksgiving.
And early release on Eid. And then Lunar Year, obviously, is on a weekend in 2026.
And then there were like obviously different half days for professional, early release professional development and conferences.
So I know the STA was working to obtain feedback from their membership regarding like which option like they favored.
I don't know where. So I know, for example, both the school committee and the STA generally supported the need to add Friday, January 2nd as part of the winter vacation.
So that people, kids don't come to school one day and then they go on the weekend.
And then also there was the importance of beginning the school year for both staff and students before Labor Day. So.
I think that's correct. Can I just I just want to clarify, not that you said, but something you said, maybe you want to clarify something.
Not that school committee meetings are the most attended or the most wide, widely listened to. So I'm not sure that this clarification will be broadcasted as wide as I wish it would. But I do just want to clarify because we hear often from the community about the half days not being effective.
I do just want to be clear that this committee or the committee from last year that I was a member of made the decision around putting half days on holidays that we were unable to accommodate because the absence data didn't support it. And we didn't have the days in our calendar.
We chose to put half days to minimize what was being missed.
So recognizing that that families would choose understandably and we support them choosing to remove their children for the purpose of those holidays.
We we elected to put half days there not under the understanding that the half day would allow for for the celebration or the worship, but rather to minimize what they were missing while they were in the school.
So I do think it's important to clarify. I had long conversations with members of, for example, the Muslim community who I have relationships with and appreciated the honest feedback and conversation because Dr. Botello had indicated to me last year when I was chair that he was very open to figuring out the very complicated logistics around having the half day be the second half of the day. And it was made clear to me that would not be a solution either. Children were not going to go and celebrate their holiday and then go to school afterwards.
So to be clear, it is not meant that half days were not picked as a way to accommodate missing only half of the day, but rather as a way to minimize what was being missed.
I do think that's an important clarification.
Thank you. Thank you for that. I think that's really important that the community understand that.
Joel, were you going to say something?
Yeah. So I think tonight, I think there are like two calendars that were prepared for review.
And discussions and revision and possible votes, but I know we're probably not going to vote on it. But I know that both versions retain the holidays and the half day holiday for PD and conferences, like the early release days, as presented on January 8th.
And with the exception of the two options now, option one was we start pre-Labor Day with January 2nd off.
So meaning everyone, students and teacher and staff would start before Labor Day.
Then January 2nd would be an off day added as part of the winter break.
And then in that case, day 180 would fall on January 15th, 2026.
And that option also would have a half a day for Thanksgiving.
I mean, the Wednesday before Thanksgiving.
And then option two would have everyone beginning before Labor Day with additional days.
So that includes January 2nd would be off.
The second day of Rosh Hashanah would be off. And then half a day, the Wednesday before Thanksgiving Day, which in that second option would only add one day to the closeout of school, meaning the last day of school for the 180th day would be on June 16th, as opposed to June 15th for the first option.
I just wanted to highlight those two options so that we have that clarity.
Thank you. Thank you, Dr. Nusslin.
Rebecca, Shauna, did you have a comment directly related to this?
I did.
I had a clarification question for Avi.
SPEAKER_UNKNOWN: Okay. Go for it.
Avi, when you had mentioned Rosh Hashanah Day 2, you said that there was an uptick in attendance, right?
In kids not coming.
Do you think that...
Say that again, sorry?
In absences, yes. In absences. How can we...
So I'm just playing devil's advocate.
How can we decipher whether or not there was an uptick in absences because people were celebrating or because it provided a four-day holiday week?
Because Rosh Hashanah Day 1 was on Thursday.
Day 2 was on Friday.
So I know a lot of my non-Jewish friends were like, oh, see you later.
We're peacing out.
We have a four-day weekend. Weekend.
So I just want to put that kind of out there.
I don't know how that changes things, but I think it's an important piece to consider.
Avi?
I'm not saying this to be testy in any way with you, Shauna, but Julie's asking me to answer that question.
I assume... Sorry.
I assume you were making a point, not really asking. Right. The point would be I can't decipher that.
Right. I understand.
If you could, I'd be really impressed.
No, no. I understand. It's merely saying a point.
Like, we can't... I understand the point you're making. I certainly can't decipher that.
Okay.
Okay. Thanks.
And Ms. Fuller, welcome.
Thank you very much for giving us the opportunity to be part of this discussion.
I appreciate all the work that the committees have done for that. So I just wanted to share some of what our survey information shared.
We did share this with the subcommittee, and Dr. Jocelyn did echo some of those points.
So our survey did show an overwhelming desire for all both students and staff to return prior to Labor Day, and really with the goal of having an earliest in June end date as possible, because we know that those learning days in late June aren't the same as the learning days in early September.
And especially when it comes to high-stakes tests like AP testing or other exam times, those learning days at the end of the year aren't as productive.
So that was one of our pieces.
And so with that in mind, with our goal date of being, getting out of school at an earlier time in June and having most of our learning time done prior to that, option one was the most favored calendar, which had everybody starting before Labor Day, including students.
So additionally, in our verbal feedback on those calendars, as echoed by Dr. Jocelyn, that January 2nd and the day before Thanksgiving were two days that were widely called for to be non-school days, as the disruption of attendance and productivity on the day before Thanksgiving was fairly low. And we can recognize that coming back for one day after the winter break would be a difficult sell as well.
In all of that, I do think it's important to know that we absolutely understand the struggle of equity in recognizing different cultural and religious holidays and the impossible task of creating a calendar that really addresses all of those needs.
So there is still a large number of the STA membership who would like to see a federal only calendar.
And when I say federal only, I do recognize that there are days on our calendar that are vacation days that aren't federal holidays, like January 2nd or the Wednesday before Thanksgiving.
But with that being said, echoing what Avi said as well, that the intention of using the early release days on some of the other significant celebrations in the various cultures and religions in our town is not to say, here's a half day, go do your services.
But really to say, we absolutely understand and value the time that you have for your family and your religion and your observances.
And we will do what we can to continue to work to make sure that the instruction that you are missing during that time is the least disruptive to your child.
And because we also know that some students are some students don't want to miss those days. And we acknowledge the struggle in all of that.
So those are some of the things that we wanted to make sure that we were able to share with the committee and the wider community.
And we appreciate the opportunity to share that.
And I'm happy to answer any questions that someone may have to the best of my ability.
Thank you very much, Ms. Fuller. I see it.
Sharon School's hand is up. Is that?
That's me.
That's me. Oh, it's Jane. Oh, hi, Jane.
Sorry.
The mystery. I just want to quickly clarify for folks that in the school committee folder for this evening, there were actually three calendars that were prepared and put there. The first calendar, I don't think Dr. Joslin reviewed.
That's the calendar that has only added the January 2nd date to the original calendar.
And then the second calendar, he explained, which is the January 2nd date, plus thanks, plus I think Rosh Hashanah, but still half day on Thanksgiving.
And then there is another calendar that is the January 2nd date, plus the full day of Thanksgiving, the day before Thanksgiving, and no Rosh Hashanah.
I have those if anybody wants me to put them up, if it would be helpful to see them.
I'm happy to do that. To clarify.
Yep.
Jane means no second day of Rosh Hashanah.
The first day of Rosh Hashanah is off on all versions.
Yep.
Yep.
Jane, I think it would be helpful to put up.
Yes, it would be helpful to put up any one of those.
Dan, did you want to jump in? Did Dr. Joslin have his hand raised?
Oh.
Oh, no, I'm sorry.
Let me lower their hand.
All right. So.
Cool.
Okay.
Is it deliberation time?
We're talking.
Great. I'm so glad that we have our teacher representatives here in dialogue with us tonight.
That update from our teachers union was helpful to me.
I love hearing what their preferences are.
I would love to be able to get to yes on a calendar as quickly as we can with our teacher partners.
A calendar that we can all be happy about.
I know parents have been asking for this. When is the calendar going to come out?
It would be wonderful if we could make significant progress or decide on a calendar tonight.
At our last meeting, we talked about those other options.
One of them was to have everybody start before Labor Day. One of them, I think it was option two, was to have kind of a hybrid where the teachers start before.
And the students, I had expressed a lot of enthusiasm about option two at least being discussed because I've experienced that in other districts.
It's really nice when our kids don't have what I call that fall start where you start school and then you go on a four-day weekend.
But I also understand the preference that our teachers just described of having everybody start early, ending as early as possible in the summer.
And, you know, in the interest of getting to yes, I'm happy to support a calendar tonight where everybody would be starting before Labor Day. Even recognizing that sometimes it can cause difficulties for some families.
About the half days.
So I'm so happy that we had a short discussion just now about the half days because we get so many questions about them.
And I know that half days can be a source of challenge for so many families.
We hear about it all the time.
I've experienced this in my family. I think the explanation about why we've organized half days around certain holidays was valuable because we get a lot of inquiries about that.
Some people at times are frustrated about that because it's not the full day off.
But I loved that explanation that it's because it minimizes the loss.
It's something we can do. We're not having MCAS on those days. We're not having other things. So if it's all the same when we have half days, I fully support organizing them on those holidays to minimize the loss to those families so they can miss school and not miss as much.
It's something we can do.
The other piece of the half days for me is that I was frustrated with the amount of half days when I moved to Sharon.
But when I found out that the state treats half days as having credit as a full day for the purpose of the calendar, it all made sense to me.
If we were to, as many families suggest, just give full days off instead, which could probably be easier on a lot of families, we would lose those days and it would push the school year way out into the summer. So when you have half days for professional development, I just wanted to add to that second piece of the conversation around that you get credit for those days. So we're not pushing the school year out. That's why we have so many. And that's a state thing coming from the State Department of Education.
So about these calendars, about the holidays.
I'm very sympathetic to the idea that we should have as close to a federal holiday calendar as possible for fairness reasons, but also I think we need to have a data-driven calendar in the interest of being fair to everyone.
We should absolutely not be picking holidays that we value versus holidays we don't value.
And I don't think this committee has ever done that. It's purely a function of attendance.
Can we have schools those days? Is there a disruption to learning?
Does the absence data warrant giving these days off?
Last year, there was a very robust discussion where we identified those big three holidays.
Yom Kippur, Good Friday, Rosh Hashanah Day 1. There was very clear absence data indicating that those were going to significantly disrupt school operations in terms of the staff attendance.
Staff attendance being much more salient, in my opinion, than student attendance.
So that was why the extraordinary decision was made to add those holidays back because it was purely a function of attendance.
Once we move outside of that frame and start talking about which holidays we value or which we should celebrate, our schools can't celebrate religious holidays, of course.
That's not legal.
It's discriminatory.
Separation of church and state.
Last year, it was purely a function of attendance data.
This year, I would suggest that we follow that as well. So my understanding is the data does not clearly support that second day of Rosh Hashanah one way or another.
So if the data doesn't make a compelling case, I would prefer to stick to our traditional approach.
At the last meeting, I had made a minor non-functional request, which was just not to take a position on Columbus Day versus Indigenous Peoples Day. I would love if the version we sent to our teachers could just reflect that change.
I would really appreciate it.
Just listing day off or federal holiday instead.
Many organizations take that approach, recognizing that there is a controversy in public around each way, whichever way you go. And just I think our school committee, to the extent we can just stay out of these culture war type issues, serves everyone in our district well.
So those are all my many thoughts.
So thank you.
Thanks, Dan.
And Jane, did you want to say something?
Because your hand's up.
Does anyone else from the committee want to weigh in with any of this?
No?
Okay. Oh, lots of people.
Okay. Alan.
I just want to say that I certainly respect that...
You know, this is a difficult issue with different points of view. So for me, I went in a different direction than Dan.
I think that given that we do want to make a data-driven decision, and given that the data does suggest what the surveys in the past have shown with respect to this being probably the third most student-affected absence day in terms of Rosh Hashanah Day 2, I would support or will seek to support a calendar that has Rosh Hashanah Day 2 recognized.
Thank you. SPEAKER_UNKNOWN: Thank you. Thank you. Alan.
Avi?
Yeah, I'll echo what Alan said.
I think Dan laid out a really clear path, and I agree with Dan.
The only difference is, as Dan said, I agree that the data on Rosh Hashanah Day 2 is right on the edge.
And where I respect Dan choosing to err on one side, I would err on the other side. Having grown up in Sharon, having lived in Sharon for a long time, those were days that always were off because there would be a lot of kids missing school.
I view this as, and I want to say I fully agree with Dan as far as it can't be about fairness.
It can't be about picking one culture or one holiday.
It has to be about absence data. For me, I feel like the removal of that day from the calendar was in an effort to, a valiant effort to try to seek fairness rather than looking to do something that was data-driven.
We put out a survey.
The reality showed that the days that we were already recognizing were the top days being asked for.
And when we sought to do what I think is a commendable thing to do, I wish that we had enough days. I mean, listen, if the community ever decides, and Ms. Fuller, if the STA ever decides that somehow it's in the appetite of the teachers and the community to start a week, a whole week earlier in August, then that's a different conversation.
I don't see that day coming.
But if there were enough days to recognize all these other holidays, I believe these holidays should be recognized, not because we should be looking for fairness or equity or celebrating, but because there are students in our district in numbers.
Some not as large numbers as others, but in numbers, missing days. I think it's worth acknowledging that accidentally, through no intentionality by our educators, our administration, we've messed up over the last few weeks, I mean, over the last few years, and put tests on days that are absolutely disrespectful, again, unintentionally, to different communities that live within our community.
That sounds funny to say, to people in our community, period.
We are one community.
But so for me, I would just, I would echo what Alan said, and I would air on the other side.
For me, I would support a calendar that put Rosh Hashanah Day 2 back and went back to sort of the historical calendar from what days we take for absence reasons.
Thanks, Savi. Thanks, Savi.
So does anyone, Adam, Jeremy, anybody have any comments on this?
How about, so it looks like the first calendar ends on June 15th, which is a Monday, and that's a calendar that just has January 2nd off. If we add to the, because I think, I think everyone agrees that January 2nd should be off because it's just like in the middle of vacation and it's not worth it. So the question is, if we add the day before Thanksgiving off, which was something that's highlighted by the teachers, or we add Rosh Hashanah Day 2, just adding one more to January 2nd, we then are on Tuesday the 16th.
And if we add January 2nd, the second day of Rosh Hashanah, and Thanksgiving, we are on Wednesday the 17th.
Keeping in mind that that Friday is Juneteenth, we would be moving well into the next week for our five days if there were five snow days.
So I think that's kind of where we're all looking at, like where the end is. So Adam, did you want to add to that?
Yeah, well, I had a question too. And this is for the committee, also for Ms. Fuller a little bit.
But we're in kind of this odd situation, I think, where the committee is talking about calendars.
Because we're starting before Labor Day, the SDA needs to approve this calendar as well.
We don't have, Ms. Fuller, please correct me if I'm wrong.
But like the SDA hasn't voted on any calendars at this point. Is that correct?
Correct.
We, correct.
So we had the three original options that were everybody before Labor Day, teachers before Labor Day, staff before Labor Day, and then everybody after Labor Day. And with those three calendar options, the first option of everybody back before Labor Day was the most preferred scenario.
Then looking at the feedback on that option one was to add back in January 2nd and the day before Thanksgiving.
I believe that's November 26th.
Back onto the calendar as no days, no school days.
And having the last day of school be June 16th was what our committee looked at as our, that is the calendar that we would like to pass.
And we know that you are discussing a few variations of that.
Did that answer your question?
Yeah, no, that's perfect.
And I think the position that I kind of desperately would like to avoid is a situation where kind of we propose a calendar and vote on a calendar that's a little different than, you know, what the SDA has seen before, right? We're talking about these variations and then it goes back and the SDA maybe has questions or has kind of a counter proposal.
And now we're in late February or March before we actually have a calendar, which I think is, you know, particularly difficult for parents.
I would imagine teachers as well, kind of anyone trying to make their childcare plans for the summer, things of that nature. And so what I'd actually like to propose is approving multiple calendars.
And that way kind of the committee will have voted on what we deem as kind of acceptable options for the district.
And then we can send that like multiple versions to the SDA and then the SDA can see kind of which they support in hopes of having at least one that is, you know, kind of acceptable so that we can then kind of move as quickly as possible towards sharing that information.
I would think that on our end, that would be acceptable.
Thank you.
Good.
Sorry. I know.
I was just going to ask Julie. So is that, is that, I know that's not something that we've historically, Julie, are you comfortable that if we kind of vote different options?
Oh, yes. I'm, I'm, I'm fine with that.
Miss Fuller, could you tell us a little bit? So since we've talked about the beginning of the year, we're all sort of in agreement on the beginning of the year. So like the last day of school, could you kind of give us your perspective on that?
As, as far as to what regards?
Well, so, you know, with January 2nd, only January 2nd off it's Monday, the 15th.
With January 2nd and Thanksgiving or Rosh Hashanah, it's the 16th.
And then the 17th would be if we had Rosh Hashanah day two and the day before Thanksgiving and January 2nd. Got you. So I, I think that we are comfortable with that 16th as a last day, depending on what that looks like.
I think we're, we're looking at the 17th being close to Juneteenth and not giving us a lot of wiggle room, moving us into the next week. We would like to avoid that. Okay.
SPEAKER_UNKNOWN: Okay. Okay.
Um, so what I'm hearing is, um, Adam, did you want to propose?
Thank you for that information.
Um, Adam, do you want to propose which calendars we should send?
Or is there any more discussion?
I'm having to make a proposal if there's no other discussion.
I think there's no other discussion.
So it seemed to me like the, the two calendar options that kind of we were just discussing were the two that end on, um, the 16th, which I believe are option two and option two. Like there's, so there's two options.
There's two and two and a half, right? Um, yes, two, two or 2.5.
Um, and so one with two days of Roshana and, uh, two days of Roshana off, but a half day for, um, the Wednesday before Thanksgiving.
Um, and one with only the first day of Roshana off and a full day off before Thanksgiving.
Okay.
So I'd like to propose we vote on each of those.
You would like to vote on them together or?
By themselves.
Oh, I think probably by themselves makes more sense, but.
Yeah, I was just going to ask to vote them each individually.
I respect, I respect this approach.
I recognize the pragmatism.
Um, I like Ms. Fuller and the STA think going to the 17th presents real potential problems.
We're two to two snow days away from being in a really tough spot.
Um, and I can accept the will of the committee.
If the will, if the will of the committee is to send two options to the STA, um, full disclosure before this data was in discussion.
I, I, in my role as calendar subcommittee had indicated to the STA that this, this day was not going to be in question.
So I, I will accept the will of the committee if it is to send two options, but I will support a calendar that includes the second day of Rosh Hashanah and won't include it in, won't support a calendar that doesn't.
So I'd prefer we vote these separately.
Okay. Um, then would you like to make a motion?
Uh, sure.
I make a motion to present to the STA a calendar, uh, calendar option.
I believe that's 2.5, right?
Adam?
I think so.
I'm looking.
Yes.
I think calendar option two has, um, the additional day two of Rosh Hashanah.
Okay.
And the half day of Thanksgiving.
That's correct.
So then I'd like to make a motion to present to the STA for their approval calendar option two with a half day before Thanksgiving and the second day of Rosh Hashanah as a day off.
I'll second.
Okay. Um, so I'm going to be a second.
Dan, did you.
Friendly amendment.
Um, would this be with the change, the change to, um, the Columbus Day and the just people's day labeling that I discussed?
Um, I.
I wasn't making that motion with that change, but if you want to, if you want to make, I won't accept the friendly amendment, but if you want to make the amendment allowing for a vote. I, I certainly will accept we can vote to make that amendment.
So I'm, I'm hearing that there is a friendly amendment by Dan and he is proposing to amend.
Can you want to just say all the options.
Yeah.
Uh, yeah.
Can I make a motion to, um, include in all the options, the, the labeling change to the.
To comment.
Just say from what to what? So that.
From, get the minutes. From, from indigenous people's day to, um, federal holiday or a day off instead.
So there's a second.
Okay. Thank you, Jeremy.
Um, Alan, did you want to comment?
Is there a discussion?
I just, I just, I just had a question. I honestly don't know the answer to. Okay.
If you're asking the question, I don't know the answer. But is there a legal, is the, does the Commonwealth have a legal name for that day? I believe it's, uh, I believe, I believe from the time we had a very extensive discussion that the, the Commonwealth is, uh, recognized as indigenous people's day.
Dan.
Uh, the common, the Commonwealth holiday, unless it's changed in the past couple of years, was always Columbus day. Um, and they put out guidance every year. Has, has Massachusetts changed that? Uh, yeah, I think the last time this came up was the, I think 2020, 2020 or 21.
Not sure.
So I'm looking at the state of mass.gov,
which lists it as indigenous people's day slash Columbus day. Okay.
This is as of December 18th, 2023.
Okay.
Okay.
Um, any other comments on the friendly amendment?
Okay.
So we have a motion from Dan.
We have a second from Jeremy.
Adam, did you want to say something?
Yeah.
Yeah.
Um, I'm just trying to find, I think we have a policy on holidays.
Like I know that the school committee had voted previously to change that to indigenous people's day on our calendar.
Um, and I'm guessing I see, I see an old policy.
Um, I did.
You resisted holiday policy.
That was one of the policies. I see.
Thank you, Jane. SPEAKER_UNKNOWN: All right. That, that's what I was remembering that, that we had a policy that, that had listed names previously.
But the school committee did previously vote to change the name and to approve the name that's currently on the calendar on the calendar at the recommendation of the town of Sharon's DEI committee.
Yep.
SPEAKER_UNKNOWN: Thank you, Jane. SPEAKER_UNKNOWN: That, that aligns with what I remember as well. So I think we would be kind of expressly undoing something that the school committee had done previously and that the town had kind of weighed in on. I know there's, uh, we, we, we are within our rights to, to make those changes. Um, I don't know if we would want to engage other areas of the town, uh, as well.
Um, uh, Jeremy, did you want to jump in? Yeah.
It looks like on the secretary of state of Massachusetts website of state holiday calendars.
It's Columbus Day. Dan, what is it?
Yes, Dan. Yeah.
Um, uh, I, I don't agree with several of the characterizations you just heard, but I, but I respect people's opinions.
Yeah.
Um, traditionally the, the, the state has put out guidance, urging people to celebrate Columbus Day. Um, I think depending on which calendar you look at, it's going to say one or the other, this kind of goes to my point. Like, let's just stay out of it and just let people celebrate how they want. But, um, also, um, that vote that occurred was only on that year's calendar.
And every year we vote a calendar fresh. So there was no permanent vote to change the holiday.
That was just in regard to that one calendar.
Um, so we have a fresh vote today. I don't think we're bound by anything that came before. Uh, we're certainly not in any other aspects of the calendar, but again, I respect however people want to come down on this. Um, okay.
Uh, is there any more discussion on this topic?
Okay.
Um, I guess we, right now we're voting on the friendly amendment to change in indigenous people's day to federal holiday or something like that.
Right.
That's, that's what you said.
Okay.
So I'm going to, um, uh, take votes.
So, uh, Adam, did you want to say something?
Yeah.
I just want to ask one more question.
Um, I was, cause I'm trying to remember as both as the school committee walked through this, I know the town, I think also had, had voted on this. Do we have to like, do we want to be in alignment with the town?
Like I know the town had made a change. I think it was a town meeting. Um, is, I don't know.
I guess there, it feels like there are a bunch of different things in, in play. Um, so I don't know if we have all the information at hand, but I'd want to understand how that works with respect to the town as well. Okay.
Um, any other comments before we vote on the friendly amendment?
Okay.
Okay.
So I'm going to start, um, I'm just going to start listing off names.
Um, Dan.
Yes.
Jeremy.
Yes.
Shana.
It might be my Tamiflu, but I think I'm confused.
What am I voting?
So, so Dan has proposed a friendly amendment.
Friendly amendment.
Okay.
And he is proposing that on all the calendars.
Yes.
Yes.
Yeah.
Okay.
So you're in, you're in favor of that. Okay.
Um, great.
Okay.
So, uh, Alan.
No.
Adam.
No.
Avi.
That would be a no. I would be a no. And I'm no having voted in favor of this.
And I understood when I voted for it. I, uh, it was ongoing.
So I didn't, I kind of disagree with that. So I think by a vote of four to three, the motion, the friendly amendment fails. And now we go to the original motion that is on the table, um, which was moving the calendar.
That was the half day before Thanksgiving and rush on a two, which I think is calendar number two. Do I have that right?
SPEAKER_UNKNOWN: Correct.
Okay.
Um, are there any discussions of that calendar?
This is two, not two, not 2.5. Two.
It's calendar two, which has the half day before Thanksgiving and Rosh Hashanah day two.
And all of them have January 2nd. So we're kind of not mentioning that.
And they all start before Labor Day.
Got it. We're good. Okay.
Um, if there's no more discussion, I will move to a vote. Uh, Dan.
No.
Okay.
Jeremy.
No.
Shauna.
No.
Alan.
Yes.
Adam.
Yes.
Avi.
I'm a yes.
And I'm a yes, because I think it's, let's let the teachers think about it. So that motion carries.
So we'll be sending them that one.
Um, I think that there was some interest in the other calendar too, that, um, had, am I correct that there was interest in sending the second?
I can't even remember which number.
I think it was 2.5. Um, yeah, I can make that motion. Um, I can make that motion.
Okay.
Thanks.
I move that we also send it to the SDA for consideration calendar 2.5. Okay.
Um, is there a second to that motion?
Um, you'll second it. SPEAKER_UNKNOWN: Okay. SPEAKER_UNKNOWN: Thanks, Jeremy. Okay.
Uh, is there a discussion? Nope.
Okay.
Dan.
Nope.
SPEAKER_UNKNOWN: Okay. Dan.
This is, um, the, the full day off the Wednesday before Thanksgiving.
Correct.
No.
Uh, Jeremy.
No.
Shauna.
No.
Alan.
No.
Adam.
Yes.
Avi.
I'm a no.
Um, I'm a yes, but the motion fails.
So we will be sending calendar to, um, for the STA's approval.
Is that, is there any other, any other versions of the calendars, um, permutations that we would be interested in, uh, sending.
I mean, I think we have option one, we might as well vote on it. I think.
So that would be only with January 2nd off. So that means we have a half day before Thanksgiving and we do not have, um, day one, a day two. I'm sorry, excuse me. Day two of Rosh Hashanah.
And that would end on Monday, June 15th. So that's the earliest.
Is that correct?
Jeremy?
Yeah.
Okay.
So Jeremy moved. That is there a second. Um, I don't think there's a second.
I'll second it. SPEAKER_UNKNOWN: You're going to second it. Okay.
Adam will second it. Okay.
Good.
Okay.
Any discussion?
Um, okay.
Dan.
Yes.
Jeremy.
SPEAKER_UNKNOWN: Yes. Shana.
No.
Alan.
No.
Adam.
Yes.
Avi.
I'm a no. And, uh, I am, I'm a no.
No.
SPEAKER_UNKNOWN: No. No.
No.
No.
No.
SPEAKER_UNKNOWN: No. No.
No.
No.
No.
No.
No.
Um, but I'm going to make a motion to have the all embracing calendar.
So I say, I would, I know we don't have this as a version.
I'm sorry, Jean, but would anyone be interested in sending the STA calendar that has January 2nd and Rosh Hashanah day two and Thanksgiving?
I would.
Okay.
Thank you. That's a second. Um, is there any discussion on this? Great.
SPEAKER_UNKNOWN: Okay. Let's have a vote on this. So this is the deluxe calendar that has Rosh Hashanah day two, uh, January 2nd.
Thanks.
The day before Thanksgiving and ends on Wednesday, June 17th. Julian.
Sorry.
Wait, wait, wait, wait. I'm going to interrupt real quick. So I know I've been seconded that motion who made the motion. I did.
Okay.
That's.
Yes.
Thank you. Sorry.
Um, okay.
Dan.
No.
Jeremy.
No.
Shauna.
No.
Alan.
Yes.
Adam.
Yes.
Avi.
I'm a yes. And I'm a yes. So we will now have two calendars.
We're going to send it to the STA. Um, and I think this was a, a worthwhile discussion.
Uh, Rebecca, do you have anything you want to add or. Uh, not at this time.
We are going to, um, have a little motivation for our members to get us feedback quickly.
So, um, hopefully we can wrap this up. Okay.
Thank you so much. And, um, it was good to work with you on this. Thanks.
All right.
Thank you. Okay.
So now the, the next item on the agenda is the, I believe, I think it was budget.
Is it the budget or the capital budget?
Thanks.
Thank you. You're welcome.
So you may recall when we, um, went to the capital outlay committee, they requested that, um, the school department go back and go through and prioritize our submission, um, because of the large number of, um, requests that they received, not just from the school department, but from other town departments.
Um, so we went back and had, um, several meetings with, um, with stakeholders within the school department, um, as well as just going through and having, um, several meetings with Fred Hurgenton to get a better understanding of, um, of the funding of the capital projects.
Um, and this is done through a combination of pre-cash, um, cash capital, as well as borrowing.
Next slide, please. So we went through and, um, assigned just a, a ranking to all of our projects.
Um, once this was done, I met with, uh, Fred Hurgenton and he evaluated, um, just based on, just based on the criteria he uses to assign, um, how individual capital requests would be funded.
Based upon his information, um, he strongly believes, um, that when we go back to capital and capital is reviewing the requests and funding that, um, items number one through 23 would be able to be funded. Um, and then items 24, um, through the last one, if you could just go to the last one, Jane, through item 30, um, he does not feel that we would be able to get funded unless of course, um, something drastically changes with, with other capital requests or capital outlay, um, is, makes additional decisions, um, about funding, um, our projects.
Um, with our, with the prioritization, um, we do, you know, did have to make some really tough decisions about, um, putting, deferring off, um, maintenance on our elementary schools as well as our middle school, um, taking the, um, recommendation of putting our special education bands on a, uh, on a five-year replacement cycle, um, deferring that as well as, um, looking at, um, what the needs are in terms of our furniture needs. Typically we do a one request of 40,000 every year. Um, and that would be, um, reduced, um, into two requests of $20,000, one of which was higher up in the ranking.
So, you know, to definitely make sure that we get, you know, the funding for our furniture, obviously technology is very important to us. So those are, were prioritized very high. Jane, could you go back to, uh, the first slide of the rankings?
Um, with respect to, um, the item number one of our ranking, the elementary master plan space recommendations, um, the heights construction costs. When we discussed this, um, at Capitol before, um, as well as, um, when we did the presentation, uh, to school committee back in December, Dr. Patello was very, was very clear that, um, we're not going to have the additional information on what our, um, enrollment will look like for the 26, 27 school year at this time.
Um, therefore, um, to be very conservative and prudent, um, Mr. Turkington felt that, um, the best way to go about funding, um, this request would be through, um, free cash.
And that would be an appropriation would be, um, made by Capitol using free cash and we would not access it, um, unless we were a hundred percent certain that we did need the, the funding, um, and for the space, uh, for additional students, um, at heights.
And that would be done, you know, we wouldn't be able to have that concrete information until well after town meeting. Um, so it would just be either we would access it, um, the appropriation, or if we didn't need it, the appropriation, um, we would, would just be held by the town and the free cash would stay intact.
So, um, what we're looking for tonight would be, um, a vote to approve the prioritization.
So it can be sent, um, forward to Capitol.
Um, sorry, Jeremy, I thought, um, Jeremy, can you hear me?
Yeah, I can hear you. Yeah.
Okay.
I recognize you. Sorry.
Um, thank you for sharing this on how much of an increase or decrease is this capital request versus last year? Um, it, it is more than last year.
It's about a half a million dollars more than last year. Okay.
So it's quite a bit more. Yes, it is quite a bit more. And were there some unforeseen costs that are driving that or poor timing?
Like what's the big driver? The big driver, um, for, um, for it's a half a million for what is what, um, Mr. Tarkington feels we could have funded. Um, that really is the construction costs for the elementary master plan, um, space, as well as some additional costs associated with, um, with building needs, as well as, uh, transportation for the special education bands, as well as the addition of a, um, activities van, uh, minibus for the district, which would be a hundred thousand dollars. So that in itself is, you know, is, is a significant increase.
SPEAKER_UNKNOWN: Understood. SPEAKER_UNKNOWN: Okay. SPEAKER_UNKNOWN: Okay. Wait a minute.
Okay.
Is there, uh, any other, oh, uh, Alan.
Thanks, Julie. Uh, Alan, I, I realized this is a really hard process with a lot of competing items, but I am concerned about, um, uh, number 24, which is the staff panic buttons and infrastructure and design being something that is a being left out and something that is being communicated potentially that capital might not be able to consider.
So is that something that we could try to get more information about or talk about? Sure.
So we further up on the prioritization list is a request for $20,000 for a, um, for a, an evaluation to be done, a safety and security evaluation to be done on all of the school buildings, um, with the understanding that there would be recommendations that would need to be implemented, um, in, in successor gears.
So we would be going back and asking for an additional appropriation from capital, definitely for fiscal 27 to do the improvements and to, to follow along with the study. The thought was that we would be able to glean more information and have more of more concrete plan for implementation of panic buttons and the infrastructure, um, throughout all of our schools based upon having experts come in and evaluate, um, all of our buildings.
And just so I'm clear, that's, that's both our plan as a district, but also that's been communicated to the town administrator and capital outlet that that's our intended approach.
That will, that will be communicated to capital outlay. It was communicated, um, via the town administrator, um, that, that we would definitely, you know, the 20,000 for the study.
Um, and that is something that, um, the police chief, um, has strongly endorsed and has, um, strongly advocated for as well, as well as, um, knowing that we're going to have to have to do, you know, improvements and there will definitely be recommendations as a result of the study.
More than just the back buttons. Okay.
And that, and that's exactly it. And I definitely believe that the panic buttons are important, but I also think that having additional information, um, that we can glean from a study, um, for best practice and, you know, making sure that we're implementing the panic buttons correctly and rolling it out in a thoughtful and reflective manner. Okay.
Thank you. Thanks, Alan. Adam.
Thanks.
I just want to jump into, uh, to follow up on kind of Alan's comment.
Um, this is something that happens at Capital Outlay is, uh, not only the, the request for this year, but also kind of a, a future looking series of requests.
So kind of what Capital Outlay can anticipate because often, um, and actually maybe it's to Jeremy's question too, a little bit, the capital projects, um, you know, in some cases are kind of year over year where we're replacing a vehicle and we kind of anticipate that. But other times they're, they're large items that we know a roof is coming up and will be on the calendar in five years or something like that. So Capital Outlay tries to get this future looking view. So, um, that's something that, that we can add to that future looking view. Mm-hmm.
In terms of an expected expense. Right.
So the town can start kind of weighing and figure out kind of what the different departments need in the future.
Right.
And I believe when, um, we, when we went through and did the five year look ahead that we did put in a placeholder with, with the TBD for, um, the implementation of recommendations from the, um, from the school safety and security study. Okay.
SPEAKER_UNKNOWN: Good. SPEAKER_UNKNOWN: Um, any questions?
Any more comments, questions? SPEAKER_UNKNOWN: Okay. So Ellen, you need from us a vote. Just to approve the prioritization list. Okay.
Definitely.
SPEAKER_UNKNOWN: Okay. Okay.
Okay.
Okay.
Okay.
So Ellen, you need from us a vote.
Just to approve the prioritization list. Okay.
Definitely.
When this goes to capital, I mean, we would absolutely love to have everything on our list, um, approved, but certainly we know that there is a finite amount of, um, of money for all departments for capital. Um, you know, just knowing where our priorities are. And, and I want to thank you for doing the footwork on this. So, cause I know that's, that's hard. So there's a lot going on there. Um, is there a motion to approve this prioritization list to present to the capital outlay committee?
Okay.
So I heard Adam, um, motion and then Alan, so I'm going to move. And then Alan second it. Okay.
Um, Adam.
Yes.
Alan.
Yes.
Jeremy.
Yes.
Dan.
Yes.
Avi.
Yes.
Shauna.
Yes.
Um, and I'm a yes.
So there you go. That motion carries. Okay.
So the next item on the agenda is, um, I just lost those here.
Um, we will now be talking about, um, the operating budget update and discussion.
So with respect to the FY 26 operating budget, um, we're continuing to work with the town to develop a clearer picture of expectations regarding potential changes in the town allocation.
Um, additional state level information, um, is, is expected this week. Um, the governor's budget, um, specifically, we did get, um, late notification late this afternoon that, um, preliminary chapter 70 numbers are out. And they, um, they were slightly less than, um, what, uh, Krishan and Fred had predict, had anticipated for FY 26. Um, it was about $15,000 less.
However, um, we're still going through and looking at what all the state aid, um, that would come to the town and what the implications of that would be. Um, I had a very late day conversation with, uh, with Fred and he's going to continue to, um, to evaluate that as additional information is coming out. We are, um, doing a lot of in-house work right now. We're preparing, um, for final specific funding levels, um, from a 2.76% increase, um, through 4.25. Uh, we're continuing to really look, um, and take closer looks to the ongoing enrollment projections.
Uh, looking at, um, scheduling restructuring at the elementary levels, um, Dr. Patello, Dr. Jocelyn have been working, um, with the elementary principals.
Um, Dr. Reynolds has been, um, extremely collaborative and really taking, um, a lot of time to come up with different models.
Um, as well as the ongoing course selection, enrollment projections, and scheduling options at the secondary level, um, that Ms. Keenan is working on. Uh, February 12th, um, we will be, um, providing a line item budget at 2.76%.
We will also present funding level options if allocations increase.
And then, um, the next slide has a budget, um, excuse me, has a calendar of, um, with the, has a calendar of upcoming milestones for our upcoming meetings.
Um, with February 12th, um, being the, um, the presentation of a line item, um, at 2.76%.
That's also our public hearing on the budget.
We will also have a initial discussion about fees. Um, and we'll, then on February 18th, we'll be going back to priorities to get an updated allocation number.
Um, so we can go back and further refine our, um, our budgets.
February 26th, we will come back, um, with an updated budget presentation based on our priorities number, um, as well as with an updated fees presentation.
Um, March 5th will be, um, the vote to approve and submit the 26th operating budget to the town. Um, as well as, um, an additional discussion and vote to approve the fees.
And then March 10th, we would go to finance committee, uh, for the school budget presentation.
So we certainly have, are continuing to do a great deal of work, um, in anticipation of priorities, as well as, um, going through and refining, um, where we are right now with each of the, um, budget proposals that we're working on. Thank you.
Thanks so much. Um, anybody have any questions on this? Jeremy?
Jeremy?
Um, I had a pair of emotions that I wanted to make to make sure that those meetings on February 12th go relatively smoothly.
Um, so the first, and I don't know, this is like the first motion of it. Uh, the first, um, would be, um, I just want to make sure that we receive the materials with a good lead time. So I know that some school committees have policies around when the materials will be distributed.
And I want at least a few days to look through them before the budget presentation.
So I'd like to motion that, you know, we received the materials by like Monday, 9 AM. Um, so that we have a few days to review, review them before that presentation.
And I think in general, it'd be a good policy to adopt. That.
I like a lot.
Often we get materials the same afternoon and it's difficult for me to look at them in advance, but I'd like to motion that we receive the budget materials and presentations that we can ask questions ahead of time. Um, by at least Monday at 9 AM. I second that motion. So you're requesting just to refine it by you're saying February 10th, 2025 at 9 AM. Yeah.
Yeah.
The Monday before the meeting. Yeah.
I just want to make sure it's clear. Okay.
Um, all right. We have a motion and a second. Is there a discussion?
Um, Adam, did you know?
All right.
Yeah.
Sorry.
No, no discussion, but maybe just a note that, um, I think that's a good question. Um, so, so I'm supportive.
I also recognize that sometimes we get late breaking news and things change. Um, and so, uh, my expectation would be the materials that we have, like our best understanding at, uh, you know, at that time, um, you know, with the understanding that should things change that they will obviously change, but, uh, yeah. Sorry.
Just want to note that. Avi.
Yeah.
So just a little background info here because I fully support this motion by Jeremy, but I just want the public to know Jeremy to know the rest of the committee to know. So I fully support it because Alan had already, and Dr. Patello in a meeting with Julie and I about this process, Alan had pushed to get this information to us as early as possible.
And I think the, the real holdup was just trying to decide what number to present us a line item budget at, because I think sometimes administration.
Needs a little bit of direction from us as to like how many, like they can't create a line item budget as through the process every time there's change.
And so I believe that this committee has quite a, quite a bit of smarts and can handle getting a line item budget at the number that we've already in it. Aimed at as a goal as part of the priorities process.
And then as we adjust until the final number is set, we'll sort of handle our adjustments.
On the fly and doing some math and then a line item budget will obviously be created at the end of the budget process.
Ellen, does that, that sounds like what we understood to be the process?
That's exactly how it, how, how the conversation was. Any concerns from you about having this to us by that? No, absolutely not. Awesome.
SPEAKER_UNKNOWN: Okay. Um, seeing no more discussion.
Um, we will turn to a vote. Adam.
Yes.
Alan.
Yes.
Jeremy.
Yes.
Dan.
Yes.
Avi.
Yes.
Shauna.
Yes.
And I'm a yes.
So that, um, is the first of Jeremy's two motions.
Can you tell us your second? The second's probably a little more challenging.
Um, so many parents have written and asking about what we're prioritizing.
What are the nice to have that we're keeping versus the ones we're letting go. A lot of the budget presentations thus far have only shown cuts, but not a clear view of the nice to have that we're keeping.
And there likely are not that many. Right.
But I think that would help parents and the general public understand better kind of the financial situation of the district.
If the presentation included what the prioritized nice to have where they were keeping.
Um, in addition to a view of the nice to have that we're cutting.
And that's something that's been lacking in previous presentations.
I just think it would be a more fruitful discussion and it would help the public understand kind of where we're coming from and what we're choosing to prioritize.
So the motion is not only to illustrate cuts, but the nice to have that we are deciding to prioritize over those cuts. If I have a friendly amendment.
I would ask that include that that be clear that that's done after priorities sets the budget at the budget target.
I don't know. I think it's counterproductive to look at what we might have to give up until we know what that final number is. But I think once that final number is set, it's fully appropriate to discuss what what we're keeping and what we're not.
It's so. So since Jeremy kind of just was still making the motion, do you want to modify your motion or would you rather treat it as a friendly amendment?
A friendly amendment means Jeremy could choose to just accept it if he does make an amendment and vote. I won't do that, Jeremy, to be clear. I just works for you. I would ask you. Yeah, I'm just thinking through it because I do think it is helpful to get a high level view earlier of what our high level priorities are. Yeah, I'm fine with that, as long as we have a view of like what we are choosing, so that we can have a fruitful discussion when it comes to, okay, we know what our budget is. I think it's, I think it, I under, I can see both sides.
I think having that earlier can help us move a little faster once we have the ultimate priorities number, but I also understand like being sensitive to like what's above and below that line. But I do want to make it clear, like what the nice to have so that we're discussing, we would be discussing keeping versus the nice to have so that we were discussing cutting.
Second that motion. Okay, did you, did you want to, Jane, do you have the motion?
SPEAKER_UNKNOWN: Yes, I do. I'm good.
Okay.
Oh, good.
Okay.
Okay.
So thank you, Alan, you want to discuss? Yeah, I mean, obviously, I'm in favor of as much transparency as possible.
And I think the community deserves to understand where we're money's going. Are we defining nice to have as anything that's not legally required?
For purposes of categorization, are we defining anything that's not nice to have as legally required?
I think if that's not too onerous.
I just want to know, if we think about, here's the general sub segment, segment of like projects, initiatives, services that we were thinking of cutting.
Here's the ones we kept, here's the ones we didn't. I just haven't seen like what we decided to prioritize over those that we decided to cut. So can I chime in here, Alan, also?
I think Jeremy and I are on the same page fully here. Jeremy, one thing that I asked for last year, and I think it's a fair question if it's not too onerous, but the reality is, I think that the taxpayers deserve to see what is legally required and mandated, what we are contractually obligated and can't change, what our superintendent does not believe we should go without without sacrificing being the district we believe in, but could legally get rid of, and then ultimately what he believes we could scrape by with in a bad year. So I do, I do think that going right down to this is the money we cannot not spend legally.
This is the money we owe contractually.
And this is what would not make us the district we are is a fair thing for the taxpayers to see. I agree.
I wanted to make sure we're all on the same page about terminology. So thank you. Yeah.
Any other discussion?
Dan?
Dan?
Adam?
Okay.
Shana?
Okay.
I mean, I think I was pretty clear on the things that were being added and cut, but I can see why it wouldn't hurt to do it again.
So let's take a vote if there's no other comments.
Adam?
SPEAKER_UNKNOWN: Yes. SPEAKER_UNKNOWN: Alan? Yes.
Jeremy?
Yes.
Dan?
Yes.
Avi?
Yes.
Shana?
Yes.
And I'm a yes.
Motion carries.
Okay.
That was very efficient.
All right.
So we are now going to move to our decision items. We're going to table the minutes of January 8th, and we are now going to, so we'll do that today.
We're going to vote to approve the out of state overnight field trip for the SHS key club members.
I will accept a motion.
So moved.
Second.
Great.
Adam?
Yes.
Alan?
Yes.
Jeremy?
Yes.
Dan?
Yes.
Avi?
Yes.
Avi?
Yes.
Shana?
Yes.
And I am a yes.
Are there any announcements or updates?
SPEAKER_UNKNOWN: Nope. All right.
Oh, Judy, do you have an announcement or update?
Thanks, Julie.
I think it's kind of both.
There's a statute that requires that the public have access to a line item budget 48 hours before the hearing.
And since the hearing was announced today as the 12th, I just want to remind everyone that's a requirement so you don't have to reschedule your hearing like last year. Thanks.
Thank you, Judy. Thank you, Judy.
I, the only announcement I have is go birds, three o'clock on Sunday.
So with that, I, we are not going to have a executive session tonight.
So I'll accept a motion to adjourn.
So moved.
Second.
Great.
Adam?
Yes.
Alan?
Yes.
Jeremy?
Yes.
Dan?
Yes.
Avi?
Yes.
Shana?
Yes.
And I'm a yes. Good night, everybody.
Thank you so much. Good night.
Good night.
SPEAKER_UNKNOWN: Good night.